Assistant Rota Co-Ordinator (Band 4)

Airedale NHS Foundation Trust; York; On-site; GBP 24,000 - 32,000; Full time

Job summary

Join a forward-thinking healthcare provider as an Assistant Rota Coordinator, where you'll play a crucial role in ensuring efficient staffing for junior doctors. This position offers a unique opportunity to contribute to the development of a new hospital and enhance patient care in the community. You will be responsible for supporting the Rota Coordinators, managing staffing resources, and maintaining accurate data administration. If you're passionate about improving lives and fostering a caring work environment, this role is perfect for you. Embrace the chance to make a difference in a vibrant healthcare setting that values diversity and inclusion.

Benefits

Cycle to Work

Travel Scheme

Childcare Vouchers

Onsite Nursery

Buying and Selling Annual Leave

Car Leasing

Employee Assistance Programme

Employee Health and Wellbeing

Extensive Reward Scheme

Counselling Service

Qualifications

• Required qualifications include BTEC/NVQ3 or equivalent experience.
• Experience managing rotas and working with eRostering platforms is essential.

Responsibilities

• Support Rota Coordinators in delivering junior doctor rota coordination.
• Manage the Rotateam inbox and ensure accurate roster processing.

Skills

Self-organization

Analytical skills

Interpersonal skills

Data analysis

Medical rota coordination

Experience with clinical staff

Education

BTEC/NVQ3 or equivalent qualification

Experience in healthcare systems

Tools

eRostering platforms

Databases for data collation

NHS information systems

Job description

At Airedale, we are committed to promoting equality, diversity and inclusion. We actively encourage applications irrespective of people’s age, lived experience of living with a disability or long-term conditions, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

Increasing our diversity and supporting our organisation to be more inclusive is a key priority here at Airedale and our teams are at the centre of how we work towards this.

We appreciate all people may have diverse and individual needs and we pride ourselves on supporting all people to thrive and flourish at work. We have frameworks in place that support reasonable adjustments and flexible working for colleagues throughout their working lives which starts at recruitment.

These are exciting times for Airedale. We have the once-in-a-career opportunity to be involved in the planning and building of a completely new hospital here on our Steeton site by 2030. By joining us now you’ll be a key part of our journey over the next few years, with the chance to input into a state-of-the-art, modern healthcare facility that will deliver care to our communities for decades to come. We are also on the journey to a new electronic patient record, part of our wider ambition for our digital future – a future that builds on our significant telemedicine and digital care success. Ultimately, what makes Airedale special is our people. Not just our staff, but our volunteers, patients, visitors, and wider population who make up the Airedale family. This is a Trust that sits at the heart of our community, and our communities are very proud of their Trust.

Job overview

As an Assistant Rota Co-ordinator you will be responsible for supporting the Rota Co-ordinators to provide a comprehensive, high quality and effective service in the delivery of junior doctor rota co-ordination, ensuring minimum staffing is maintained at all times.

You will also be responsible for securing and booking bank and agency doctors at the appropriate rates.

Main duties of the job

The key responsibilities of this role will include carrying out any tasks relating to the resourcing of Medical Staff for designated specialties, ensuring an efficient process is followed to run an effective Medical Service 24/7, and minimise spend on locums whilst ensuring safe staffing.

The post holder will provide an efficient and high-quality rostering data administration service to their designated Rota Co-ordinators, supporting the use and maintenance of systems, data and information and ensuring robust data cleanse processes are carried out regularly.

Managing the Rotateam inbox on behalf of the wider team.

Act as authorised signatory for finalising bank shifts on the Roster system, cross checking rosters/Rota’s for accuracy and be responsible for processing claim forms for Senior Clinicians.

To provide cover to the Band 5 Rota Co-ordinators ensuring their rota’s / rosters are kept up to date in their absence.

Working for our organisation

We are delighted to offer a wide range of benefits to employees including:

• Cycle to Work
• Travel Scheme
• Childcare Vouchers with Salary Sacrifice
• Onsite Nursery
• Buying and Selling Annual Leave
• Car Leasing
• Employee Assistance Programme
• Employee Health and Wellbeing
• Extensive Reward Scheme
• Counselling Service
• Financial packages including Vivup and Wagestream
• Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.

Our values:

We understand that it’s down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience – we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:

• Committed to Quality of Care
• Compassion
• Working together for patients
• Improving Lives
• Everyone Counts
• Respect and Dignity

Got questions before you apply, please contact the recruiting manager to find out more.

Detailed job description and main responsibilities

For full details of this job vacancy, please see attached full job description and person specification.

Person specification

Qualifications

• BTEC/NVQ3 or equivalent qualification and or equivalent relevant experience
• Experience of managing rota’s
• Experience of working with eRostering platforms providing an e-rostering service
• Experience of working in different parts of the healthcare system
• Experience of other workforce systems such as ESR, Payroll
• Knowledge of WTD in relation to junior doctors and the new junior doctor contract

Skills & Attributes

• Able to self-organise, effectively prioritising own workload
• Analytical skills, numeracy and literacy. Ability to analyse data and formulate reports. Strong interpersonal and relationship building skills
• Able to develop effective working partnership within and beyond the employing organisation
• Experience of medical rota co-ordination
• Experience of working with clinical staff /doctors
• Proven use of databases for data collation, retention and extraction
• Good understanding of NHS information requirements
• Familiarity with hospital systems and data collection processes

We are happy to discuss flexible working opportunities.

NOTE: This vacancy may close before the advertised closing date if sufficient suitable applications are received.

If you are offered a position which requires you to undertake a Disclosure & Barring Service (DBS) check, Airedale NHS Foundation Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £41.90, Standard £21.90 or Basic £21.90) from your first full months salary. This is a condition of your employment.

In applying for a post that requires a DBS check you are confirming that you have read and understood the DBS Privacy Policy for Enhanced and Standard Checks (Click here for the privacy policy)

You are encouraged to participate in the DBS Update Service and pay the £13 cost per year.