Assistant Project Manager / Senior Business Administrator

ZipRecruiter; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A Rail and Infrastructure Company in Stratford is seeking a Senior Business Administrator / Assistant Project Manager to enhance business operations. The role involves project coordination, managing fleet operations, and supporting HR processes. The ideal candidate has experience in administration, knowledge of ISO standards, and strong organisational skills. Competitive salary and opportunities for career development are offered.

Benefits

Competitive salary based on experience

Supportive, collaborative team culture

Opportunities for career development

Qualifications

• Proven experience in a similar administrative or assistant project management role.
• Knowledge and experience of working with ISO quality systems and audit processes.
• Excellent organisational and time management skills.
• Strong communication skills and a professional approach to dealing with stakeholders at all levels.

Responsibilities

• Assist with the coordination and delivery of small-scale projects.
• Use and maintain the Quality Management System, supporting audits.
• Liaise with auditors and ensure compliance procedures are followed.
• Manage fleet operations, including maintenance schedules.
• Oversee payroll administration and assist with HR onboarding.
• Book meetings, prepare agendas, and support senior leadership.
• Handle general administrative tasks across departments.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Project coordination

Job description

Job Description

Senior Business Administrator / Assistant Project Manager

Location: Stratford, London | Rail & Infrastructure Company

Type: Full-Time | Office Based | Monday - Friday, 08:30 - 17:30

Are you an organised, proactive professional with experience in business administration and project coordination? We're looking for a Senior Business Administrator / Assistant Project Manager to join our growing team at a Rail and Infrastructure contractor based in Stratford.

This is an exciting opportunity to be part of a dynamic and fast-paced environment where your contribution will support the smooth running of business operations and delivery of key projects.

Key Responsibilities:

1. Assist with the coordination and delivery of small-scale projects, ensuring timelines and quality standards are met.
2. Use and maintain our Quality Management System (ISO standards), supporting internal and external audits.
3. Liaise with auditors, prepare relevant documentation, and ensure compliance procedures are followed.
4. Manage aspects of fleet operations, including maintenance schedules, insurance, and tracking usage.
5. Oversee payroll administration and assist with HR onboarding processes for new staff.
6. Book meetings, prepare agendas, and provide support to senior leadership and project teams.
7. Handle general administrative tasks and provide support across departments as needed.

What We're Looking For:

• Proven experience in a similar administrative or assistant project management role.
• Knowledge and experience of working with ISO quality systems and audit processes.
• Excellent organisational and time management skills.
• Strong communication skills and a professional approach to dealing with stakeholders at all levels.
• Proficiency in Microsoft Office and project coordination tools.
• A proactive mindset with the ability to work independently and take initiative.

What We Offer:

• Competitive salary based on experience
• A supportive, collaborative team culture
• Opportunities for career development within a growing organisation
• The chance to be part of delivering essential infrastructure across the UK

Ready to join a company building the future of rail and infrastructure? Apply now with your CV and cover letter. We look forward to hearing from you!

Randstad CPE values and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.