Assistant Project Manager - Moves & Changes

King's College London; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

King's College London is seeking an Assistant Project Manager - MAC Specialist to oversee Moves, Adds, and Changes (MAC) projects. The successful candidate will ensure efficient project execution while upholding health, safety, and accessibility standards. This role involves collaboration with various teams to enhance the university's estate, creating inspiring environments for learning and research.

Qualifications

• Experience in project coordination and administration.
• Experience managing consultants and contractors.
• Familiarity with MAC operations in institutional settings.

Responsibilities

• Plan, coordinate, and execute Moves, Adds, and Changes (MAC) projects.
• Prepare documentation for meetings and track task completion.
• Maintain the campus project master program with high-quality reporting.

Skills

Excellent communication skills

Project coordination

Time management

Adaptability

Education

Degree in a relevant field

Tools

Microsoft Office

Unit4 Business

e-Permits

Job description

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About us:

King's Directorate of Estates & Facilities is a key enabler of the university's Strategic Vision 2029. We have created a strategy that demonstrates our intent and outlines how the Estates & Facilities team will support the university's strategic ambitions.

King's has five campuses in central London, comprising over 100 buildings ranging from the 1780s to the present day. Many are listed and of significant architectural importance. The campuses feature diverse spaces including teaching and learning environments, cutting-edge research facilities, chapels, cafes and restaurants, gyms, and student residences.

About the role:

The Assistant Project Manager - MAC Specialist will play a vital role in planning, coordinating, and executing Moves, Adds, and Changes (MAC) projects across King's College London. This role supports the Project Manager in maintaining high standards of service delivery and compliance with health, safety, and accessibility standards. The successful candidate will ensure MAC activities are conducted efficiently, minimizing disruptions and promoting operational agility.

You will collaborate with the Asset Management and Engineering Directorate to deliver MAC programs, ranging from small minor works to complex, high-value technical projects. Your work will aim to improve the estate for our community, creating inspiring environments that support learning and research, while respecting our heritage buildings.

Your tasks will include preparing documentation for meetings, tracking task completion, ensuring staff are aware of deadlines, and maintaining the campus project master program with high-quality reporting.

About you:

To succeed in this role, candidates should have the following skills and experience:

1. Degree in a relevant field or equivalent experience.
2. Excellent communication skills, adaptable to different audiences.
3. Experience in project coordination and administration.
4. Experience managing consultants and contractors, and handling stakeholder demands in a customer-focused environment.
5. Ability to work independently and as part of a team, prioritizing effectively under tight deadlines.
6. Flexibility, comfort with ambiguity, and ability to prioritize within a broad program.
7. Good time management skills and ability to meet deadlines.
8. Familiarity with MAC operations in institutional or corporate settings.
9. Proficiency in IT systems such as Microsoft Office, Unit4 Business, e-Permits, etc.

Desirable criteria include interest in project management frameworks, understanding of safety and compliance standards, sustainability goals, signage and space planning principles, and relevant qualifications in strategy, project management, or risk management.

For full details, please refer to the Job Description document available after clicking "Apply Now". We value diversity and inclusivity. Candidates are encouraged to submit a CV and a supporting statement demonstrating how they meet the essential criteria. Where applicable, include evidence of desirable criteria to strengthen your application.

For more information on our recruitment process, please visit our 'How we Recruit' pages.