Assistant Project Manager

CWG; Greater London; Hybrid; GBP 36,000 - 42,000; Full time

Job summary

Canary Wharf Contractors Limited is seeking a development project support role reporting to the Director – Project Management. You will assist in day-to-day management, budgeting, cost control, programme management, consultant procurement, and change management to ensure projects meet cost, quality and schedule objectives.

Working closely with internal teams and external consultants, you will help deliver projects safely and efficiently, supporting governance and reporting while maintaining

Qualifications

• Must hold / be working towards professional qualification (MRICS / MAPM) at graduate/post-graduate level.
• Delivery experience within complex, mixed-use real estate developments – contractor or developer environment.
• Excellent verbal and written communicator with strong report design and presentation skills.
• High level of organisation and administrative skills; able to energise and drive delivery within project teams.
• Able to plan and manage meetings effectively and chase down actions.
• Numerate, logical, and detail oriented with ability to analyse complex issues and summarise clearly.
• Positive attitude with ability to form effective working relationships with all stakeholders.

Responsibilities

• Support day-to-day management of projects through all development stages.
• Independently manage smaller projects including procurements and refurbishments.
• Collaborate with Development, Construction, Leasing, Asset Management and Operations teams.
• Assist with handover, testing, commissioning, snagging and operational readiness.
• Support appraisals, feasibility studies and business case preparation.
• Assist in preparation and submission of planning applications and governance documents.
• Maintain project governance, progress reporting, risk registers, and change logs.
• Coordinate meetings, issue minutes and track action close-outs.
• Build relationships with internal stakeholders, occupiers, contractors and advisers.

Skills

Project management

Budgeting

Reporting

Stakeholder management

Change management

Documentation

Education

MRICS / MAPM

Job description

Department: Development Group

Company: Canary Wharf Contractors Limited

Reporting to: Director - Project Management

Salary: Circa £40,000

Hybrid: 4 days per week in office with up to 1 day working from home.

Job Summary

The role will report to the Director – Project Management and be responsible for supporting the day-to-day management and coordination of the delivery of the project (s). The Project Management role includes, budgeting, cost management, programme management, consultant procurement, change management and reporting. This role is a support to the Director, and will provide day-to-day deliverables to the project. The role holder will work closely with internal stakeholders, consultants, contractors, operators and occupiers to ensure projects are delivered safely, efficiently, and in accordance with agreed cost, quality and programme objectives.

Main Responsibilities

• Support the day-to-day management of projects through all stages of the development lifecycle from appraisal, design development and planning through procurement, construction, handover and operation.
• Independently manage smaller projects including procurements, public realm improvements, fit-outs, refurbishments, change initiatives and building modifications from inception through completion.
• Work collaboratively with Development, Construction, Leasing, Asset Management and Operational teams to ensure successful project delivery.
• Assist with project handover, testing, commissioning, snagging, defects management and operational readiness activities.
• Support development appraisals, feasibility studies and business case preparation.
• Assist in the preparation and submission of planning applications and management of planning-related obligations.
• Support the preparation of and maintain project governance documentation including project execution plans, organisational charts, communication plans and reporting structures.
• Support the maintenance of risk registers, change registers, action trackers and project controls documentation.
• Support the monitoring of project progress and production of regular reports on programme, risks, budget, quality and key milestones.
• Manage project information flows and ensure accurate records are maintained within company systems.
• Prepare and issue instructions to the professional team and Construction Manager on behalf of the DM/Client.
• Work closely alongside the in-house Construction Management team responsile for the delivery of the projects / builds.
• Support budget preparation, cost monitoring and financial reporting throughout project delivery.
• Manage purchase orders, change orders, consultant instructions and payment processes as required.
• Administer change control procedures and maintain project change records.
• Support the procurement, appointment and monitoring performance of consultants and professional advisers and PCSA’s
• Coordinate project meetings, prepare agendas, issue minutes and monitor close-out of actions.
• Build strong working relationships with internal stakeholders, occupiers, contractors and external advisers.
• Support operational teams, ensuring smooth transition from agreement through occupation.
• Collaborate with operational teams to ensure effective integration of completed assets into live operations.
• Facilitate lessons learned reviews and contribute to continuous improvement initiatives across the project management function.
• Identify opportunities to improve processes, reporting, governance and project delivery outcomes.
• Facilitate lessons learned workshops to identify best practice and ensure findings and recommendations are disseminated, actioned, and incorporated into best practice governance/ways of working.
• Ensure handover and defects management process is in place and assimilate contributions to project close out report.
• Take initiative and seek out opportunities to create more efficient and effective ways of working and contribute to fostering a culture of continuous improvement.

PERSON SPECIFICATION

• Must hold / be working towards professional qualification (MRICS / MAPM) at graduate/post-graduate level.
• Project Management delivery experience within complex, mixed-use real estate developments – ideally within a contractor and/or developer environment.
• Excellent verbal and written communicator, with strong report design and presentation skills.
• High level of organisation and administrative skills and ability to energise and drive delivery within project teams.
• Be able to plan and manage meetings effectively and chase down actions.
• Numerate, logical and detail oriented, with ability to analyse complex issues and to summarise with accuracy speed and with clear recommendations.
• Positive attitude, with ability to form effective working relationships with all project stakeholders.

Health Safety And Welfare Responsibilities

All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual.

Environmental, Social & Governance (esg) Responsibilities

Recognising the centrality of ESG principles within our organisation, we have developed a comprehensive ESG Strategy. It is imperative that all staff members understand and adopt this strategy into their respective roles. This includes adhering to environmental regulations, minimising waste, supporting nature within our urban environment, and facilitating positive change for those in need within our community and utilising our volunteering.

Quality Management Responsibilities

In line with the latest ISO 9001 requirements and our dedication to quality management, all staff are mandated to comply with system requirements as detailed within the Company Quality Manual & Policies. Additionally, it's vital to ensure the effective implementation of all Procedures, Plans, and Forms within our Electronic Document Management Systems (EDMS) to meet the ISO 9001: Quality Management Standard.

Company Values

Commit to Excellence

• Act with integrity and deliver high performance
• Put our customers at the heart of what we do
• Resolve issues by providing high quality solutions

Foster Collaboration

• Find opportunities to collaborate with others across the business to achieve shared goals
• Encourage inclusive networks and treat others with respect and fairness
• Use knowledge to work effectively with suppliers / contractors to meet shared goals

Encourage Engagement

• Confident in making decisions appropriate to the role
• Learn from mistakes and listen to constructive feedback to improve performance
• Prioritise safety and actively support community, wellbeing and sustainability programmes

Take Ownership

• Take pride in delivering high quality service which exceeds expectations
• Committed to opportunities for self-development
• Take responsibility for my own performance and look for ways to improve

Embrace Innovation

• Embrace change and innovation
• Proactively suggest ways to improve our business and encourage others to share ideas
• See new challenges as opportunities to deliver effective change

What We Offer

Diversity and Inclusion

We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential.

Flexible Working

As an inclusive employer, we recognise the positive impact flexible working can have on an individual, their wellbeing, engagement and productivity. Therefore, we are open to consider flexible working arrangements, both temporary or permanent.

Learning and Development

At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth.

Other Benefits

We are committed to building a safe, happy and healthy community for our employees and we offer a comprehensive range of benefits, all designed with our employees and their wellbeing in mind. From generous pension and insurance plans, to health benefits, subsidised gym membership, store discounts and family leave, our benefits package allows our employees to choose the benefits that suit them and their individual needs.