Assistant Project Manager

Vortex Companies, LLC; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Vortex Companies, LLC in London, United Kingdom, is seeking an Assistant Project Manager to support front‑end project execution across multiple active projects. You will assist with pre‑bid efforts, estimating support, contract administration, and day‑to‑day project tracking, bridging office and field teams.

The ideal candidate is highly organized, proactive, and capable of coordinating plans, schedules, and budgets in a fast‑paced infrastructure environment.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, or related field preferred.
• 1–3 years of experience in construction, utilities, or infrastructure projects preferred.
• Exposure to underground utilities, pipeline, or industrial projects is a plus.
• Strong communication across field and office teams.
• Highly organised with strong attention to detail and follow-through.
• Proficiency in Microsoft Office; ERP systems a plus.

Responsibilities

• Assist with pre-construction activities, bid preparation, and document review.
• Set up and maintain project files, documentation, and tracking.
• Support project scheduling, cost tracking, and budget monitoring.
• Coordinate with field crews, customers, and subcontractors.
• Assist in project reporting, status updates, and performance metrics.
• Participate in project meetings and field walks as needed.

Skills

Communication

Organization

Multitasking

Problem solving

Safety-focused

Education

Bachelor’s degree in Construction Management, Engineering, or related field

Tools

ERP systems

Microsoft Office

Job description

Assistant Project Manager

Vortex Companies, LLC London, England, United Kingdom

About this position

Want to be part of one of the country’s fastest growing infrastructure businesses? McAllister A Vortex Company, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!

The Assistant Project Manager plays a key role in supporting front-end project execution and ongoing coordination across multiple active projects. This position is responsible for assisting with pre-bid efforts, estimating support, bid submissions, contract administration, and day-to-day project tracking.

This role works across both the office and field, helping ensure communication flows effectively between teams, documentation is accurate, and projects stay on schedule and within budget. The ideal candidate is highly organised, proactive, and comfortable operating in a fast-paced, field-driven environment with multiple priorities.

Key Responsibilities:

Pre-Construction & Bid Support

• Assist with pre-bid activities, including document review, scope coordination, and bid preparation
• Order and manage plans, specifications, and bid documents
• Support estimating efforts by gathering quantities, vendor quotes, and subcontractor information
• Assist with bid submissions and ensure all required documentation is complete and accurate

Project Setup & Documentation

• Set up and maintain project files, ensuring all documentation is organised, current, and accessible
• Assist with contract review and administration, including tracking key terms, deliverables, and timelines
• Support onboarding of projects into internal systems and ensure proper job setup

Project Coordination & Execution

• Work closely with Project Managers and Operations to support project planning and execution
• Assist in developing and maintaining project schedules, tracking milestones, and identifying risks
• Monitor project budgets and support cost tracking, flagging variances as they arise
• Review invoices, change orders, and cost estimates for accuracy and alignment with project scope
• Track submittals, permits, and other project documentation

Field & Client Support

• Act as a liaison between field crews, customers, subcontractors, and internal teams
• Communicate project updates, issues, and progress to Project Managers on a consistent basis
• Support field teams by helping coordinate materials, equipment, and logistics
• Assist in resolving field-related issues and addressing customer concerns in a timely manner
• Participate in job walks, project meetings, and coordination calls as needed

Reporting & Operations Support

• Assist with project reporting, including status updates, cost tracking, and performance metricsSupport general office operations and administrative functions tied to project execution
• Ensure accuracy of daily reports, time tracking, and project documentation
• Identify opportunities to improve processes, organisation, and project efficiency

General Responsibilities

• Interact regularly with field crews to support execution and maintain alignment
• Manage multiple projects and priorities in a fast-paced environment
• Perform other duties as assigned

Qualifications:

Education & Experience

• Bachelor’s degree in Construction Management, Engineering, or related field preferred
• 1–3 years of experience in construction, utilities, or infrastructure projects preferred
• Exposure to underground utilities, pipeline, or industrial projects is a plus
• Strong communication skills with the ability to work effectively across field and office teams
• Highly organised with strong attention to detail and follow-through
• Ability to manage multiple projects and shifting priorities
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with project management or ERP systems is a plus
• Basic understanding of project scheduling, cost tracking, and construction workflows
• Problem-solving mindset with the ability to anticipate needs and take initiative
• Safety-focused with an understanding of field operations and job site environments

Mc Allister A Vortex Company, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.