Assistant Procurement Business Manager

NWSSP Legal & Risk Services; Cardiff; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A health service organization in Cardiff seeks a Procurement Coordinator to manage contract delivery in line with NHS standards. This role requires a CIPS qualification or equivalent, with an emphasis on stakeholder engagement and effective project management. Candidates should possess excellent customer service skills and the ability to navigate complex procurement processes. The position offers a supportive working environment aimed at further personal development.

Benefits

Comprehensive benefits package

Agile working approach

Continuous professional development

Qualifications

• Qualified to CIPS or equivalent experience.
• 5 GCSEs Grades A-C including Maths & English.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Co-ordinate delivery and management of contracts.
• Support the Head of Procurement.
• Engage with stakeholders effectively.

Skills

Customer service

Contract management

Stakeholder engagement

Category management

Negotiation skills

Education

CIPS (Level 4 Diploma) or equivalent experience

5 GCSEs including Maths & English

Tools

MS Office

e-procurement systems

Job description

Overview

If you're looking for a career in Procurement that keeps you motivated, offers potential for personal development and puts you in a position to make a positive difference to the NHS in Wales, then NWSSP Procurement Services has a career that will interest you.

This role will be part of the Cardiff and Vale Integrated Partnership - Velindre Frontline Team within Procurement Services. The role is to co-ordinate the timely delivery and management of a range of allocated contracts, including the category strategy that offers value for money, utilising a range of electronic tools and stakeholder engagement. The process from the identification of demand through to the award and publication of contracts in line with the published contract programme ensuring compliance with organisational standards and relevant legislation.

Responsibilities

Main duties of the job

The post holder will support the Head of Procurement and wider procurement team in providing a procurement service through excellent customer service, administration and management of new and existing contracts. In addition to the criteria outlined in the specification you should demonstrate how you would apply your commercial acumen and utilise your skills to deliver in the complex changing environment within NHS Wales. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating. Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement. We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people. Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Qualifications

Essential criteria

• Qualified to CIPS (Level 4 Diploma) or equivalent experience
• 5 GCSEs Grades A-C including Maths & English or equivalent experience

Knowledge

• Ability to be able to define your understanding of category management
• Ability to be able to define your understanding of risk management
• Ability to be able to define your understanding of what the business needs are across Procurement Services
• Ability to be able to define your understanding of delivering value for money
• Ability to be able to define your understanding of the whole supply chain process
• Ability to be able to define your understanding of key performance indicators
• Ability to be able to define your understanding of e-procurement
• Ability to be able to define your understanding of the need for compliance
• Ability to be able to define your understanding of legal requirements of a contract
• An understanding of the external influences that could impact Procurement Services in NHS Wales
• To be able to articulate the value that Procurement Services deliver for NHS Wales Health Boards and Trusts

Desirable criteria

• Understanding of EU Procurement
• Understanding of performance and process improvement, best practice principles and benchmarking
• Knowledge of Health Boards and Trusts Procurement processes/procedures
• Awareness of how a Shared Services organisation delivers its key functions – specifically NWSSP
• ILM Level 3, other management qualifications or working towards a management qualification

Experience

Essential criteria

• Proven experience of delivering complex procurement projects
• Proven experience of assessing business needs
• Proven experience of tendering
• Proven experience of specification writing
• Proven experience of developing evaluation criteria
• Proven experience of producing contract award reports
• Proven experience of contract management
• Proven experience of implementation of contracts
• Proven experience of engaging with key stakeholders
• Experience of managing multiple projects simultaneously - ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs
• Demonstrate experience of dealing with contract legislation, compliance and probity issues
• Demonstrable track record of delivering savings against targets, non-financial benefits and other key performance indicators

Desirable criteria

• Awareness of Quality standards and working with ISO policies and procedures
• Demonstrate experience of contributing to the business planning processes; assisting development of a contract plan and savings plan
• Experience of people / staff supervision / management – preferably management experience within a procurement or supply environment
• Experience of managing risk, establish mitigating action and managing issues to deliver a positive conclusion
• Experience of category management and developing team work plans

Skills and Attributes

Essential criteria

• Ability to drive and lead a comprehensive data gathering on products and suppliers
• Ability to communicate complex information effectively to multidisciplinary groups of staff and customers at all levels
• A good builder of productive relationships and the skill to be able to maintain effective business partnering relationships
• IT proficiency particularly in the use of MS Office; complex spreadsheets, bespoke complex databases and use of web based systems
• Evidence of continuous professional development
• Ability to be able to understand a range of complex category product knowledge that is relevant to NHS Wales customers
• Strong influencing and negotiating skills with customers and external parties

Desirable criteria

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh

Other

Essential criteria

• Demonstrate how your personal qualities match against our NWSSP core values; Working Together, Innovating, Listening and learning, Taking Responsibility

Desirable criteria

• Ability to access transport (public and/or private) to travel off site for meetings (as appropriate) throughout Wales and other parts of the UK

We are committed to flexible working and equal opportunities.

If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Applicant requirements

Welsh language skills are desirable

Documents to download

• Job Description and Person Specification - English (PDF, 175.4KB)
• Job Description and Person Specification - Cymraeg (PDF, 207.0KB)
• Occupational Health - Functional Requirements Form (PDF, 640.5KB)
• NWSSP Recruitment Services Privacy Notice (PDF, 696.3KB)
• NWSSP - About Us (PDF, 6.6MB)
• NWSSP - Our Benefits 2023 (PDF, 487.5KB)
• NWSSP - Buddion (PDF, 491.0KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants April 2024 (PDF, 278.7KB)
• IMTP Summary 2024-2027 (PDF, 13.7MB)
• IMTP Summary 2024-2027 - Cymraeg (PDF, 13.7MB)

Further details / informal visits contact

Name: Sian Head

Job title: Senior Procurement Business Manager

Email address: [e-mail]

Additional information

Melissa Davies ([e-mail])