Assistant Private Secretary

The Parliamentary and Health Service Ombudsman; London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A government accountability organization based in London is seeking an Assistant Private Secretary to support the Chair in delivering corporate priorities and managing a small team. The ideal candidate will excel in complex diary management and possess strong organizational and influencing skills. Regular travel to Manchester is required.

Qualifications

• Ability to manage complex diaries and arrange travel.
• Experience in a fast-paced environment.
• Strong organizational skills.

Responsibilities

• Deliver the Chair's corporate priorities effectively.
• Provide comprehensive administrative support to the Chair.
• Manage a small team, including an Executive Assistant and a Business Support Officer.

Skills

initiative

influence

complex problem-solving

Job description

We are the final stage for complaints about the NHS in England and public services delivered by the UK Government. We look into complaints where someone believes there has been injustice or hardship because an organisation has not acted properly or fairly or has given a poor service and not put things right.

Our service is free for everyone.

About the role

We are looking for an Assistant Private Secretary (APS) to join our Executive Office team to provide support to our Chair.

The PHSO has embarked upon a three year strategy to become an exemplary ombudsman service by providing an independent, impartial and fair complaints resolution service to help raise standards and improve public services. The organisation’s Chair and Chief Executive are central to delivering this transformation by providing effective leadership to the Board and the Executive Team.

The Chair and Chief Executive are supported in their roles by the Executive Office which ensures that they are able to deliver on their corporate priorities. The office is managed by the Chief of Staff, who provides high-level strategic and policy support to the organisation’s senior leaders.

The post-holder will have three broad areas of responsibility:

Delivering the Chair’s priorities

The APS will need to develop an understanding of the key corporate priorities of the Chair, and work with the Chief of Staff to progress them both internally and externally. This will require initiative, the capacity to influence people at all levels, and an ability to make decisions in a fast-paced and complex environment.

Providing personal support

The APS will need to ensure that the Chair is provided with a high level of comprehensive administrative support. This will involve complex diary management, commissioning briefings, preparing papers for meetings, note taking, monitoring and producing correspondence, arranging travel and accommodation, and managing expenses.

Managing a small team

The APS manages a small team within the Executive Office, including one Executive Assistant and one Business Support Officer. The team is based across the London and Manchester offices, so regular travel to Manchester will be required in order to carry out the relevant line management responsibilities.

How to apply

Applications should be submitted via our e –recruitment site no later than 10:00am on 28th June. Interviews and assessments are due to take place W/C 18th July

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