Assistant Pharmacy Directorate Secretary

Northumbria Healthcare NHS Foundation Trust; North Shields; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare organization in North Shields is seeking an enthusiastic individual to provide secretarial support within the Pharmacy department. The role involves administrative tasks, organizing meetings, and maintaining effective systems to ensure efficient operation. Applicants should have relevant experience and be motivated to contribute to high-quality patient care. This full-time position operates Monday to Friday in a flexi-time arrangement.

Qualifications

• Suitably qualified and experienced candidates are required.

Responsibilities

• Provide secretarial support to the Chief Pharmacist/Clinical Director.
• Arrange meetings and manage administrative systems.
• Maintain high-quality administrative and secretarial service.
• Act as a contact point for patients and Pharmacy services.
• Assist in monitoring staff leave and absence.

Job description

Overview

A Vacancy at Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust.

We are looking for an enthusiastic and motivated individual to join our busy team within the Pharmacy department. Applications are invited from suitably qualified and experienced candidates to join our administrative team to provide secretarial support. This post will be full time Monday to Friday and worked on flexi time (which can be explained further to the successful candidate). This will be working within the Pharmacy Team based at North Tyneside General Hospital. The successful candidates may be required to work elsewhere in the Trust.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Responsibilities

• To provide secretarial support to the Chief Pharmacist/Clinical Director for Medicines Management, deputies and Pharmacy Senior Management Team (PSMT), in addition to maintaining effective administrative systems to enable the efficient running of the department.
• Arrange an array of meetings/activities which are important and complex, comparing a range of options which are often conflicting.
• Provide and maintain a high quality administrative and secretarial service, ensuring the office is organised, efficient and effective and accepting accountability for such in order to assist the Chief Pharmacist/Clinical Director for Medicines management and their team to deliver patient care.
• Be a point of contact for patients/other users of Pharmacy Services, who may wish to speak to the Chief Pharmacist/Clinical Director for Medicines Management or members of the Pharmacy Senior Management Team.
• Assist the Chief Pharmacist/Clinical Director for Medicines Management and the Pharmacy Senior Management Team in monitoring sickness absence, annual leave, special leave, lieu time and study leave of pharmacy staff.

Requirements and Conditions

The post requires suitably qualified and experienced candidates who can undertake the responsibilities outlined and contribute to high-quality patient care within the Pharmacy department. Specific formal qualifications are not listed in this excerpt; applicants are expected to meet the standard qualifications referenced in the original job description.

This advert closes on Wednesday 24 Sep 2025