Assistant Medical Workforce Advisor

North Bristol NHS Trust; Bristol; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare provider in Bristol is looking for an Assistant Medical Workforce Advisor. The role involves providing guidance on postgraduate doctor rotations, ensuring compliance with regulations, and supporting clinical divisions. Ideal candidates will have strong administrative skills and experience in a high-pressure environment. This position offers a chance to significantly impact the quality of service for postgraduate medical staff.

Qualifications

• Experience in a busy administrative environment.
• Knowledge of HR administration procedures.

Responsibilities

• Support the Medical Workforce Manager in service delivery.
• Advise on national and Trust terms and conditions.
• Manage information from NHSE Southwest.

Skills

Communication

Organizational Skills

Analytical Skills

Problem Solving

Education

Strong administrative background

Tools

Microsoft Office

Employment Software

Job description

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Job Overview

North Bristol NHS Trust is seeking an enthusiastic and dedicated individual for the position of Assistant Medical Workforce Advisor (Band 4).

The role involves providing professional advice and guidance related to postgraduate doctor rotations within clinical divisions, and ensuring compliance with the 2016 junior doctor terms and conditions of service.

The successful candidate will support clinical divisions with contractual requirements and help develop compliant work schedules for postgraduate doctors and Trust Clinical Fellows.

Anticipated Start Date - TBC

Main duties of the job

We aim to build a team that is dedicated, skilled, and capable of supporting the postgraduate medical staff and contributing to the overall success of the Medical Workforce service at North Bristol NHS Trust. This role offers an opportunity to make a significant impact on the quality of service provided to our postgraduate doctors.

We are looking for a conscientious and dedicated person to join our team to:

• Support the Medical Workforce Manager and Medical Workforce Advisor in delivering an efficient Medical Workforce service for postgraduate medical staff.
• Advise managers and medical staff on the interpretation and application of national and Trust terms and conditions of service, policies, and procedures.
• Liaise with external stakeholders such as NHS England South West
• Manage and interpret information from NHSE Southwest regarding postgraduate doctors, predict and identify potential gaps in rotas, and ensure compliance with the 2016 T&Cs regulations.
• Monitor compliance with the Code of Practice within the 2016 Terms and Conditions of Employment.
• Communicate effectively with Medical Recruitment Administrators and support the People Team regarding generic Trust policies applicable to postgraduate doctors.
• Provide administrative support to the Guardian of Safe Working for managing the exception reporting system and outcomes.
• Support Clinical Divisions with postgraduate doctors' rotas, workforce planning, and exception reporting using Allocate E-Rota.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead.

We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

The successful candidate will be responsible for the following:

• Ensure postgraduate doctors receive accurate work schedules and pay specific to their rotation.
• Support clinical divisions on contractual requirements for Postgraduate Doctors in Training and Trust Clinical Fellows.
• Maintain up-to-date knowledge on changes to national and Trust terms and conditions, policies, and procedures.
• Manage information from NHSE Southwest for postgraduate doctors and help predict Rota gaps.
• Ensure accurate advance information is provided to Clinical Divisions to meet Code of Practice deadlines.
• Communicate effectively with Medical Recruitment Administrators and transfer information between teams.
• Support the People Team on matters related to postgraduate doctors.
• Process salary administration, including appointment and change forms, and liaise with payroll.

Person specification

Education/Training/Qualifications

Essential criteria

• Strong administrative background or equivalent experience with postgraduate doctor rotations at a similar level

Desirable criteria

• Evidence of ongoing personal development
• Training in HR administration procedures and employment legislation.

Work Experience

Essential criteria

• Experience working and undertaking administrative tasks in a busy, sometimes high-pressure environment.
• Previous experience working with electronic record systems and employment software.

Desirable criteria

• Previous experience of working in the NHS or education environment.

Knowledge/Skills/Abilities

Essential criteria

• Excellent communication skills, both oral and written and good organisation, analytical, and problem-solving skills.
• Proficient in using Microsoft Office and Teams, including employment software and web-based technology.
• Ability to work independently and manage workload and use independent judgment to identify problems and generate solutions.
• Ability to handle and respond to complaints and inquiries professionally and effectively.

Personal Qualities/Special Circumstances

Essential criteria

• Ability to work with a high level of accuracy and attention to detail and maintain a positive customer-focused attitude.
• Responsive to change with the ability to suggest and implement improvements.
• Ability to work collaboratively as part of a team, as well as independently using own initiative.
• Commitment to the values of North Bristol NHS Trust: caring, ambitious, respectful, and supportive.

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel [phone].

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.