Assistant Management Accountant

Employment Type: Full-time
Remuneration: Competitive
Location: Office - Unit F2, North Trading Estate, Craigmont St, Glasgow G20 9BT

About Tan&Ns Wine Importers

Tan&Ns Wine Importers (pronounced Tannins) is a dynamic and growing wine import business, founded in 2021 with a vision to bring distinctive, high-quality wines to the UK market. We work closely with both emerging and established producers, offering a carefully curated portfolio to the on-trade and independent retail sectors.

We are seeking a detail-oriented and proactive Assistant Management Accountant to lead and maintain weekly and monthly financial reporting processes, provide in-depth commercial insight, and support operational and strategic decision-making within a fast-paced wine import and distribution business. This role is ideal for someone who enjoys data-driven analysis, end-to-end ownership of tasks, and thrives in a collaborative, entrepreneurial environment.

Key Responsibilities

1. Weekly Financial Reporting & Analysis
   1. Prepare weekly financial KPI board pack, tracking sales, stock ageing, customer performance, and GP metrics.
   2. Conduct client GP% breakdowns by sales rep, using Xero custom reports.
   3. Produce stock ageing reports across categories (Wine, S&L, B&C, Softs).
   4. Generate customer spend reports, comparing current monthly spend with historical averages.
   5. Approve invoices in Xero after reviewing for accuracy and irregularities.
   6. Maintain and update 17-week cashflow forecasts, incorporating team feedback and aged payables.
   7. Lead credit control & support customer account management.
   8. Review and approve weekly payment run prepared by AP team.
   9. Run aged debtors and aged payables reports; lead discussions with management and team weekly.
2. Month-End Duties
   1. Prepare monthly accruals and prepayments; reconcile with the P&L and balance sheet.
   2. Update and reconcile the fixed asset register; post depreciation.
   3. Conduct VAT analysis, ensuring accuracy in returns and identifying anomalies.
   4. Review and comment on P&L analysis, flagging variances and concerns to the finance team.
   5. Review petty cash reconciliations submitted by staff.
   6. Post manual financial journals and corrections in Xero as needed.
3. Ad-Hoc and Analytical Support
   1. Perform credit checks for new clients; advise sales team and open Xero accounts accordingly.
   2. Conduct CRM analysis, using pivot tables and formulas to support sales planning.
   3. Support with bills to pay, assisting AP team when needed.
   4. Handle audit preparation and support (internal and external).
   5. Assist with reporting requests, extracting data from Xero and interpreting it for commercial use.
   6. Maintain cost centre allocations, streamline where possible.
   7. Assist with GP analysis for new proposals, listings, and ongoing SBN evaluations.
4. Stock & Inventory Management
   1. Conduct or support stock takes with logistics team; process stock adjustments in Xero.
   2. Sense-check GP% of current inventory, especially in light of varying supplier prices.
   3. Provide support on customs documentation and compliance in collaboration with logistics.

Skills & Qualifications

1. Experience in financial analysis, bookkeeping, or management accounting (ideally in wholesale or FMCG).
2. Strong working knowledge of Xero, Excel (pivot tables, formulas), and CRM reporting tools.
3. Familiarity with cost centres, cash flow management, and VAT compliance.
4. Strong commercial awareness and an eye for detail.
5. Excellent communication skills, with the ability to collaborate cross-departmentally.
6. Self-starter with a proactive mindset and ability to manage multiple tasks under tight deadlines.

Preferred Experience

1. Background in a B2B business or import/distribution environment.
2. Experience working with auditors, stock control, and customs processes is a bonus.