Assistant Front Office Manager

Apex City of London Hotel; City of Westminster; On-site; GBP 40,000 - 45,000; Full time

Job summary

A prominent investment firm in Central London is seeking a proactive Office / Team Coordinator to ensure the office runs smoothly. Key responsibilities include preparing the office, greeting visitors, managing supplies, and assisting with travel bookings. Ideal candidates should be friendly, detail-oriented, and confident using MS Office. This role offers an exciting opportunity to thrive in a vibrant, values-driven environment.

Qualifications

• Proactive and personable individual needed for a supportive role.
• Must have strong organizational skills to manage multiple tasks.
• Experience or confidence with MS Office is essential.

Responsibilities

• Prepare and maintain the office each day.
• Greet visitors and manage deliveries and post.
• Manage office supplies and support general upkeep.
• Assist with event materials and logistics.
• Help with new joiner inductions and administration tasks.
• Book hotels and travel for staff and clients.
• Support health & safety compliance and office operations.

Skills

Friendly, service-driven attitude

Strong organizational skills

Confident using MS Office

Quick learner with attention to detail

Job description

We are delighted to be supporting a highly regarded and award-winning boutique investment firm in their search for a smart, proactive, and personable Office /Team Coordinator to provide extra support in its central London office. This is a new role, offering the chance to join a vibrant, values‑led environment and contribute to the smooth running of day‑to‑day operations. Working closely with the Operations teams, you'll ensure the office is welcoming, efficient and fully equipped to support staff and clients. This is a hands‑on, varied role for someone with a great attitude, who is quick to learn and thrives in a fast‑paced environment.

• Opening, preparing, and maintaining the office each day
• Greeting visitors and managing deliveries, post and couriers
• Managing office supplies, kitchen stock and general upkeep
• Supporting wider teams with event materials and logistics
• Assisting with new joiner inductions and office administration tasks
• Helping to booking hotels and travel for internal staff and external clients
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• Friendly, service‑driven and proactive attitude
• Strong organisational skills with the ability to manage multiple tasks
• Confident using MS Office
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