Assistant Finance Business Partner - Shared Services

Government Property Agency; Nottingham; On-site; GBP 41,000 - 48,000; Full time

Job summary

Join a leading government agency as an Assistant Finance Business Partner, where you will play a crucial role in managing financial accounts and providing insightful analysis. This position offers opportunities for professional growth in a diverse and inclusive environment. You will work closely with various stakeholders, ensuring accurate financial reporting and supporting decision-making processes. The agency is dedicated to sustainability and innovation, making a meaningful impact in the public sector.

Benefits

Civil Service Defined Benefit Pension

Flexible working options

Generous annual leave

Learning and development tailored to your role

Qualifications

• Proficient in Microsoft Excel and able to manipulate complex data sets.
• Experience in management accounting, ideally in a public sector context.

Responsibilities

• Producing management accounts for relevant budget holders.
• Supporting internal and external audits.
• Identifying trends, risks and opportunities in financial data.

Skills

Microsoft Excel

Attention to Detail

Financial Analysis

Education

Qualified accountant (CCAB or equivalent)

Tools

Enterprise Resource Planning (ERP)

Microsoft PowerBI

Job description

Assistant Finance Business Partner - Shared Services

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Assistant Finance Business Partner - Shared Services

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Join to apply for the Assistant Finance Business Partner - Shared Services role at Government Property Agency

Birmingham, Bristol, Cardiff, Leeds, Manchester, Nottingham, Swindon

Job Summary

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.

Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.

Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.

Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.

The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.

To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.

Job Description

The Assistant Finance Business Partner role in the GPA is integral to ensuring that the GPA’s accounts are accurately recorded, producing insightful management information, forecasts and supporting the business and GPA clients to make informed decisions.

The Shared Services AFBP will be responsible for working with suppliers and clients to ensure an accurate and robust month end process is followed, presenting financial information to COO, Client Solutions and Finance management teams providing suitable challenge and support to their decision making, contributing to the annual building budget process, contributing to process improvements within the team and working across GPA to resolve any client related issues.

Working across a diverse portfolio of projects and related overheads, the post holder will need to build key relationships across the business, ensuring accurate management accounting and providing analysis and analysis interpretation to key stakeholders. This includes leading monthly business reviews and presenting at the monthly SLT meetings.

Key Responsibilities:

• Producing management accounts for relevant budget holders.
• Supporting contract management for Business Support, Digital, Technology, Finance and Client Solutions.
• Support the Corporate Directorates with Purchase Orders & Invoices.
• Review and analysis of payroll and staff costs.
• Preparing balance sheet reconciliations including accruals and prepayments.
• Analysing financial performance to identify variances and ensuring transactions are accounted for correctly.
• Preparing and processing journals.
• Supporting internal and external audits.
• Facilitating forecasting and reporting.
• Identifying trends, risks and opportunities in the financial data.
• Ensuring Record to Report principles are embedded within the GPA.
• Producing financial reports for corporate stakeholders.
  
  

The post holder may be required to undertake additional responsibilities as expected in relation to the role and grade

The Assistant Finance Business Partner role in the GPA is integral to ensuring that the GPA’s accounts are accurately recorded, producing insightful management information, forecasts and supporting the business and GPA clients to make informed decisions.

The Shared Services AFBP will be responsible for working with suppliers and clients to ensure an accurate and robust month end process is followed, presenting financial information to COO, Client Solutions and Finance management teams providing suitable challenge and support to their decision making, contributing to the annual building budget process, contributing to process improvements within the team and working across GPA to resolve any client related issues.

Working across a diverse portfolio of projects and related overheads, the post holder will need to build key relationships across the business, ensuring accurate management accounting and providing analysis and analysis interpretation to key stakeholders. This includes leading monthly business reviews and presenting at the monthly SLT meetings.

Key Responsibilities:

• Producing management accounts for relevant budget holders.
• Supporting contract management for Business Support, Digital, Technology, Finance and Client Solutions.
• Support the Corporate Directorates with Purchase Orders & Invoices.
• Review and analysis of payroll and staff costs.
• Preparing balance sheet reconciliations including accruals and prepayments.
• Analysing financial performance to identify variances and ensuring transactions are accounted for correctly.
• Preparing and processing journals.
• Supporting internal and external audits.
• Facilitating forecasting and reporting.
• Identifying trends, risks and opportunities in the financial data.
• Ensuring Record to Report principles are embedded within the GPA.
• Producing financial reports for corporate stakeholders.
  
  

The post holder may be required to undertake additional responsibilities as expected in relation to the role and grade

Person specification

Essential Criteria:

Experience and Technical Skills:

• Be proficient in Microsoft Excel skills and able to manipulate complex data sets.
• Strong attention to detail and ability to analyse and interpret significant amounts of financial data.
  
  

Desirable Criteria:

• Good experience of management accounting, ideally in a public sector context.
• Desirable background in Digital, Commercial, Financial industries as either as a supplier or a client.
• Desirable experience in project accounting which includes P&L and Capital budgets (RDEL & CDEL).
• Strong attention to detail and ability to analyse and interpret significant amounts of financial data.
• Good experience of using Enterprise Resource Planning (ERP) systems, ideally including MRI Horizon and/or Microsoft Business Central.
• Proficient using Microsoft Excel and/or Google Sheets, Anaplan [SK2] and Microsoft PowerBI.
• Ability to communicate complex financial information to non-finance stakeholders.
• Ability to work in a geographically dispersed team.
  
  

Qualifications And Accreditations:

Desirable criteria:

• Qualified accountant (CCAB or equivalent).
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Changing and Improving
• Communicating and Influencing
• Leadership
  
  

Technical skills

We'll assess you against these technical skills during the selection process:

• Customer Perspective
• Commercial Acumen
• Property Market Knowledge
• Innovation
  
  

Alongside your salary of £41,055, Government Property Agency contributes £11,893 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service pension with an employer contribution of 28.97%.
• Generous annual leave.
• GPA is also committed to recognising and rewarding where our staff hold the “Gold Standard’ accreditation relevant to their Specialism and offer a £5000 non-pensionable allowance to staff who have achieved this.
  
  

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

Please apply to [e-mail].

We encourage applications from people from all backgrounds and aim to have a workforce that represents the communities and wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a sense of belonging in a workplace where everyone feels valued.The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme (RIS) to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Sift

The sift is due to take place week commencing 9th June 2025.

As part of the application process, you will be asked to include a CV and a 250 word personal statement. The personal statement should then align with the person specification.

Interview

GPA policy is for interviews to be held face to face, with virtual interviews only by absolute exception. The date and location will be confirmed if you are invited to interview. If you feel this will be a problem for you, please contact [e-mail] to discuss prior to submitting your application

At interview, applicants will be scored against 4 behaviours - Managing a Quality Service, Changing and Improving, Communicating and Influencing, and Leadership.

Interview questions will be a blend of Behaviour, Experience, Strength and Technical (core skill) questions.

Please note: in addition to the standard pre-employment checks for appointment into the Civil Service, all candidates must also obtain National Security Vetting at Counter Terrorist Check (CTC) clearance level for this vacancy. You will normally need to meet the minimum UK residency period as determined by the level of vetting being undertaken, which for CTC is 3 years UK residency prior to your vetting application. If you have any questions about this residency requirement, please speak to the vacancy holder for this post.

For further information on National Security Vetting please visit the Demystifying Vetting website.

Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter

Further Information

Any move to GPA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should contact [e-mail] as soon as possible before the closing date to discuss your needs.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [e-mail] stating the job reference number in the subject heading.

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Robertson Bell
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact [e-mail]

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission:

Click here to visit Civil Service Commission

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

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