Assistant Facilities Manager

Galliford Try Holdings plc; Kirkwall; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading UK construction group is seeking an Assistant Facilities Manager to support service delivery across Orkney. Responsibilities include coordinating with contractors, ensuring health and safety compliance, and managing reporting tasks. The ideal candidate will have strong communication and organizational skills, relevant experience in facilities management, and proficiency in Microsoft Office. This role offers flexible working options and a comprehensive benefits package.

Benefits

Holiday entitlement

Discounts

Pension

Share schemes

Private medical options

Professional memberships

Qualifications

• Excellent communication skills, highly organized, and able to multitask.
• Strong analytical and problem-solving abilities.
• Flexible attitude, safety-conscious, and aligned with company values.

Responsibilities

• Support and coordinate with supply chain partners and site operatives to meet service standards.
• Build and maintain relationships with clients, suppliers, and subcontractors.
• Ensure compliance with health and safety regulations.
• Manage reporting of events and tasks, overseeing remedial actions.
• Administer COSHH requirements, manage stock levels, handle communications.

Skills

Communication skills

Organizational skills

Analytical abilities

Problem-solving skills

Proficiency in Microsoft Office

Familiarity with CAFM systems

Education

Relevant experience in facilities management

Degree in related field (desirable)

Tools

CAFM systems like Concept

Job description

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Job Title: Assistant Facilities Manager - Facilities Management

Location: Orkney

What you will be doing:

We are seeking an Assistant Facilities Manager to join Galliford Try's Facilities Management team. The role involves supporting service delivery across multiple sites in the Orkney region, liaising with supply chain partners, ensuring health and safety standards, and assisting in project management and reporting tasks.

• Support and coordinate with supply chain partners and site operatives to meet contractual service standards.
• Build and maintain relationships with clients, suppliers, and subcontractors.
• Ensure compliance with health and safety regulations and standards, review contractor works, and monitor quality standards.
• Manage reporting of events and tasks, and oversee remedial actions.
• Assist in training new employees and provide cover during absences.
• Participate in project tasks such as reporting, lifecycle planning, onboarding new suppliers, and managing access to subcontractor portals.
• Administer COSHH requirements, manage stock levels, and handle electronic communications and administrative duties.
• Support invoicing, purchase order processing, and health & safety reporting.
• Maintain waste records and support engineering transport requirements.

About you:

• Excellent communication skills, highly organized, and able to multitask.
• Strong analytical and problem-solving abilities.
• Flexible attitude, safety-conscious, and aligned with Galliford Try values.
• Proficient in Microsoft Office suite and familiar with CAFM systems like Concept.
• Relevant experience in facilities management or related field; a degree is desirable but not essential.

What we offer:

Opportunity to work on high-profile projects with a leading contractor, supported by comprehensive training, flexible working options, and a benefits package including holiday entitlement, discounts, pension, share schemes, private medical options, and professional memberships.

About Galliford Try:

A leading UK construction group committed to community improvement, sustainability, and employee development, with a vision to deliver lasting change.

For more information or to apply, contact Chloe Phillips at [e-mail].

Additional Information:

We support flexible working arrangements and encourage diverse applications. As a Disability Confident employer, we offer interview opportunities to candidates with disabilities or health conditions who meet the essential criteria.