Assistant Facilities Manager

CBRE; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global provider of facilities management is recruiting an Assistant Facilities Manager in Belfast. The role involves coordinating job requests, managing contractors, and ensuring efficient administrative support. Candidates should have strong skills in facilities management, administration, and communication. A minimum of 5 GCSEs is required, along with a service-oriented attitude and the ability to work under pressure. Competitive training and career development opportunities are provided.

Responsibilities

• Dispatch job requests through REALM.
• Liaise with engineers and close work orders within SLA.
• Run management and client reports.
• Support the management of contractors and suppliers.
• Coordinate room setups across the campus.
• Manage office moves and reconfiguration.
• Maintain auditable records for all work activities.

Skills

Reliable and conscientious worker

Strong PC skills, MS Office

Self-motivated and resourceful

Good administrative skills

Service orientated attitude

Strong proven Customer Service experience

Good written and verbal communication skills

Ability to work under pressure

Well organised and good prioritisation and planning skills

Education

General Education GCSE, minimum 5 at pass levels

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

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CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an Assistant Facilities Manager to join the team in Belfast, Ireland.

The successful candidate will provide support to the Facilities Management team. The successful candidate will receive training and support to develop their career in Facilities Management.

This is a Monday-Friday Role- 08:00-17:00

Responsibilities

• Dispatch job requests through REALM (Client CAFM system) in a timely manner
• Liaise with engineers and close reactive and PPM work orders within SLA
• Run management and client reports typically including on hold jobs, close to SLA, occupancy
• Support with the management of contractors and suppliers as required
• Coordination and management of room set ups across the campus
• Coordination of office moves, churn and reconfiguration of office layouts
• Space management / N2D weekly reviews
• Responsible for the management and control of Archibus System (Space Planning) on the Belfast Sites
• Support Citi in organising and running special events
• Maintain auditable records for all in-house and outsourced work activities
• Liaison with client ensuring regular updated information
• To set up, compile and maintain filing systems in accordance with Record Management and Information Security policies
• Organising and completing filing / scanning of documents and papers
• General administration tasks as required
• Provide cover for the Facilities Manager during absence and annual leave
• Assisting the Facilities team to ensure that the company's Health and Safety Logbooks for the Contract are up to date
• Cover Facilities Manager duties

Role Requirements

Education

• General Education GCSE, minimum 5 at pass levels required.

Skills

• Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments, ideally interested in FM.
• Strong PC skills, MS Office
• Self-motivated and resourceful
• Good administrative skills
• Well organised and good prioritisation and planning skills
• All services are delivered in a confident and efficient manner
• Service orientated attitude combined with innovative thinking and the willingness to learn more about FM.
• Good General Knowledge on Excel, Word and Emails
• Self-motivated with good written and verbal communication skills
• IT literate with strong experience of working with Microsoft Word, Excel and Powerpoint software
• Able and flexible handling a wide variety of items daily
• Ability to work under pressure
• Able to communicate with all levels of staff in a polite and efficient manner
• Strong proven Customer Service experience
• Ability to prioritise workload to effectively meet deadlines

Knowledge

• Knowledge and awareness of the Service projects and facilities management industry

Experience

• Experience working in Facilities Management / Facilities Support function
• Administration and customer services experience with the ability to communicate at all levels

Aptitude

• Natural flair and skill in organisation and time keeping.

Scope

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and managers.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.