Assistant Document Controller

ITI Group; Sheffield; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A leading company in Sheffield is seeking an Assistant Document Controller to manage project documents, ensuring accuracy and compliance. This role involves supporting the Document Controller and collaborating with project teams to maintain efficient document systems. The ideal candidate will have strong attention to detail and proficiency in MS Office and document management systems.

Benefits

25 days annual leave

Flexible start and finish times

Life Assurance

Pension

Payment of professional membership fees

Employee Assistance Programme

Qualifications

• Familiarity with general process workflows.
• Experience with collaboration tools: MS Outlook, MS Teams.

Responsibilities

• Manage and organise project documents for accuracy and compliance.
• Assist in maintaining an efficient document control system.
• Ensure all documents meet legal and contractual obligations.

Skills

Attention to Detail

General IT Proficiency

Tools

MS Office

Adobe Acrobat

Job description

1 day ago Be among the first 25 applicants

About The Job

We are looking for an Assistant Document Controller to join our team in Sheffield.

• Full-time
• PMO
• Sheffield - Hybrid
  
  

About The Job

We are looking for an Assistant Document Controller to join our team in Sheffield.

This is a crucial support role where you will have the opportunity to manage and organise project documents to ensure accuracy, accessibility, and compliance with internal and external regulations.

Reporting to the Document Controller, you will assist them in maintaining an efficient document control system across several projects.

Salary: Up to £25,000, depending upon skills and experience.

WHO ARE ITI GROUP?

Through our 50 year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear and Industrial manufacturing sectors. We advance safe, secure and sustainable operations through the innovative use of technology.

You’ll be joining a global brand with locations across the UK, Europe and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value.

At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine.

You Will

SUMMARY OF ROLE AND RESPONSIBILITIES

• Register and track drawings, technical queries (TQ), Request for information (RFIs), specifications and submittals in compliance with project requirements.
• Maintain version control for engineering documents/drawings.
• Ensure proper transmittal of documents and drawings to external project stakeholders.
• Maintain drawing/documents registers, logs and DMSs.
• Use specific document management systems (e.g. DALUX, Aconex, ACC etc)
• Archive accepted project drawing/documents for future reference or litigation purposes.
• Handle confidential documents securely.
• Distribute documents to relevant project stakeholders and team engineers.
• Retrieve files on the request by approved personnel.
• Scan, photocopy and archive drawings and documents.
• Prepare reports and documentation for meetings.
• Work closely with project managers, engineers and subcontractors to ensure timely document approvals.
• Assist in preparing documentation for audits, inspection and handover.
• Ensure that all document /drawings comply with company policies and industry standards (ISO, GDPR).
• Ensure all documents meet legal and contractual obligations.
  
  

Summary Of Requirements

We are looking for:

Experience And Knowledge

• Familiarity with general process workflows.
• Experience with collaboration tools: MS Outlook, MS Teams etc.
• General IT Proficiency: MS Office (Excel for register etc), Adobe Acrobat.
  
  

Skills And Abilities

• Strong attention to details (for quality checking drawings & docs).
  
  

VALUES

In line with our company values we are looking for someone who,

Will 'Deliver' what we promise

????Will demand the highest levels of 'Safety and Security'

Will apply 'Technical Mastery'

Is committed to 'Continual Learning'

Can work 'Collaboratively'

Will challenge the norm to make a difference through 'Innovation'

What We Can Offer You

Inspire and innovate with us; Join ITI Group, a place where you can shine! Find out more about what we can offer you by visiting our careers page on the ITI Group Website.

Benefits

At ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:

• 25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year
• Flexible start and finish times, including flexi-Fridays
• Competitive Employee Referral Award Scheme
• Life Assurance
• Pension
• Payment of professional membership fees
• Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice
• Enhanced family friendly policies
  
  

ITI is an equal opportunities employer. For more information, please refer to our Equality of Opportunity statement on the ITI Group Careers page.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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