Assistant Dispatch Coordinator

Adept Resourcing Engineering; Derby; On-site; GBP 26,000 - 29,000; Full time

Job summary

Join an innovative manufacturing company as an Assistant Dispatch Coordinator, where you will play a vital role in the logistics team. This position involves managing dispatch operations, coordinating shipments, and ensuring timely deliveries in a fast-paced environment. With a focus on detail and organization, you'll collaborate with internal teams and external partners to maintain smooth operations. If you are proactive, detail-oriented, and passionate about logistics, this opportunity is perfect for you to contribute to the success of a dynamic industry player.

Qualifications

• Experience in logistics or dispatch roles is preferred.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Assist in managing dispatch operations and ensure timely deliveries.
• Monitor shipments and liaise with teams to resolve issues.
• Prepare dispatch documentation and maintain accurate records.

Skills

Logistics

Dispatch Operations

Import/Export Knowledge

Organizational Skills

Communication Skills

Microsoft Excel

Problem-Solving

Education

Experience in Logistics or Dispatch

Tools

Dispatch Software

Microsoft Office

Job description

Job Title: Assistant Dispatch Coordinator
Location: Derby
Salary: £26,000 - £29,000 per annum
Reports to: Dispatch Coordinator
Job Overview:
Adept Resourcing Group is excited to be working alongside an innovative end-to-end manufacturing company operating in the aerospace and automotive industries.
Together we are searching for a motivated and detail-oriented Assistant Dispatch Coordinator to join our client's dynamic logistics team in Derby.
The Assistant Dispatch Coordinator will be working closely with the Dispatch Coordinator to ensure the smooth and efficient management of dispatch operations.
The Assistant Dispatch Coordinator will have a background in logistics, import/export, or dispatch and will play a key role in supporting the day-to-day dispatch activities, coordinating shipments, and ensuring timely deliveries.
Responsibilities of the Assistant Dispatch Coordinator:

• Assist the Dispatch Coordinator in managing the dispatch of goods and materials to customers and clients.
• Monitor and track shipments to ensure on-time delivery, and address any potential delays or issues.
• Liaise with internal teams, suppliers, and couriers to ensure smooth flow of goods.
• Maintain accurate records of dispatch schedules, inventory levels, and deliveries.
• Prepare dispatch documentation, including invoices, packing lists, and shipping labels.
• Respond to queries from customers and suppliers regarding dispatch and delivery status.
• Ensure compliance with relevant import/export regulations and company policies.
• Assist in the preparation of weekly and monthly reports on dispatch activities and performance.
• Provide administrative support to the Dispatch Coordinator as required, including scheduling and organizing resources.
• Assist in troubleshooting any dispatch or logistics issues and escalating when necessary.
• Collaborate with the warehouse team to ensure products are correctly packaged and ready for shipment.

Key Skills and Experience:

• Previous experience in a logistics, dispatch, or import/export role is preferable.
• Previous experience working with EUR1 forms, Freight Forwarders and TSS.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office, particularly Excel, and experience with dispatch software is a plus.
• Knowledge of import/export regulations is an advantage.
• A proactive and solution-oriented approach to problem-solving.
• Ability to work effectively both independently and as part of a team.

At Adept Resourcing - Commercial & Engineering, we specialise in connecting companies with top talent that drives innovation, growth and success. With our industry expertise, extensive network and personalised approach, we're here to help you.