Assistant Director for ASUOP: Student Government

University of the Pacific; Stockton; On-site; USD 69,000; Full time

Job summary

An established industry player is seeking an Assistant Director for Student Government to oversee student organizations and events. This role involves advising student leaders, managing a significant budget, and promoting school spirit initiatives. The successful candidate will work closely with diverse student groups, ensuring effective communication and collaboration. This position requires a Bachelor's degree and relevant experience in student activities or leadership development. If you are passionate about fostering student engagement and have a knack for event planning, this opportunity is perfect for you!

Qualifications

• Bachelor's Degree required; experience in student government or activities preferred.
• Two years of experience in leadership planning or advising student groups.

Responsibilities

• Supervise and advise student leaders in ASUOP, managing a budget of $800,000 to $1,000,000.
• Lead and direct school spirit initiatives, collaborating with campus partners.

Skills

Leadership Development

Budget Management

Event Planning

Advising Student Organizations

Risk Management

Cultural Sensitivity

Education

Bachelor's Degree

Bachelor's in Social Science or Related Field

Job description

Assistant Director for ASUOP: Student Government

Job Title: Assistant Director for ASUOP: Student Government

Department: Campus

Campus: Stockton

Posting Number: 201303991P

Full or Part Time: Full Time

Number of Months: 12

Work Schedule: Work is primarily performed in a standard office environment, Monday-Friday 8:00 am – 5:00 pm, with weekend and evening hours often required to supervise student events.

Position End Date: Open Date 04/10/2025

Close Date: Open Until Filled Yes

Sponsorship: This position is not eligible for a visa sponsorship now or in the future.

Position Summary: Under general direction from the Director of Student Involvement, the Assistant Director for ASUOP: Student Government is responsible for the supervision, management, and advising of the Associated Students of the University of the Pacific (ASUOP). The Assistant Director supports ASUOP through supervision and advising of student organization leaders, providing comprehensive direction and guidance in planning projects and events; serving as a resource to students; assessing and maintaining risk management practices; monitoring, advising, and reporting on the ASUOP budget; developing and leading trainings for students. As a member of the Student Involvement team, is also responsible for leading and directing school spirit and school pride initiatives in collaboration with campus partners.

Essential Functions:

• Work collaboratively with the co-advisor for ASUOP on all efforts, projects, and events.
• Serves as the direct advisor to student leaders serving on the Cabinet within ASUOP Student Government, including attending all meetings and providing one-to-one advising, mentorship, and professional development.
• Under direction from the Director of Student Involvement, provides supervision and direction in the development and management of ASUOP, identifying and facilitating discussion and decisions about issues affecting events; and ensuring University and Student Life priorities are reflected in planning and presentation, and all are marketed effectively in Pacific + and relevant social media channels.
• Advise and Train the ASUOP President, Vice President, Health and Wellness Commission, Judicial Board, Election Board, Community Advocacy Support Engagement Committee, and the ASUOP Senate.
• Attend weekly Senate/Cabinet meetings and provide support and advocacy to the senators. Manage a budget of about $800,000 to $1,000,000. Manage the student reimbursement process, Procard transaction coding and receipt upload, and meet with Registered Student Organizations about ASUOP funding.
• Co-Advise the ASUOP Director of Finance with the Assistant Director for ASUOP: Student Engagement.
• Promote Advocacy and Engagement with the Senate and each college/the general student body.
• Manage the New York Times Contract.
• Under the direction of the area’s Business Manager, manages new hire and payroll processes for student workers. Responsible for the direct supervision, hiring, training, and evaluation of students, including processing all hiring paperwork and approving timesheets.
• Ensures all scheduled events follow established University policies, procedures, and practices. Identifies possible institutional risk for hosted special events. Conducts risk assessment and provides advice to minimize risk.
• Ensures vendor forms, contracts, and agreements are complete and ready for submission into University Contracts system (Cobblestone). Ensures contracts are approved and signed prior to events.
• Assists in the development and implementation of campus-wide School Spirit and Pride Initiative(s) in conjunction with other University stakeholders, including but not limited to, Greek Life, Registered Student Organizations, Athletics, Residential Life & Housing, and other Student Life departments. Conducts at least one assessment each semester to measure the success of School Spirit and Pride Initiative(s) and makes recommendations to key University stakeholders to improve initiatives based on assessment results each semester. This will be in collaboration with the co-advisor to ASUOP.
• Serves as central Student Life resource for matters of University protocol (i.e., event format, image projection, and etiquette to be observed). Maintains highly professional standards and procedures for production of events in keeping with the image and reputation of the University of the Pacific.
• Assists in developing the ASUOP budget; monitors budget expenditures; exercises budget authority ensuring fiscal accountability, working with the area’s Business Manager to ensure adherence to University procurement policies.
• Participates in Division of Student Life Events and Committees as requested.
• Performs other related duties as assigned.

This position serves as Campus Security Authority (CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported to them.

Minimum Qualifications:

• Bachelor’s Degree
• Two (2) years’ experience in student government, student activities, fraternity and sorority affairs, leadership planning/development, or advising student groups.

Preferred Qualifications:

• Bachelor’s Degree in social science field, leadership education, higher education administration, student personnel, or related discipline.
• One (1) year of experience in budget preparation and oversight, staff supervision and leadership initiatives.
• Demonstrate an understanding of the value of student activities and of the motivations of students who participate in them.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking across campus, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds.

Work is primarily performed in a standard office environment, Monday-Friday 8:00 am – 5:00 pm, with weekend and evening hours often required to supervise student events. Some travel may be required, including to other campuses and attending relevant conferences or other professional development sessions.

Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserve the right to exclude applicants based on their driving record.

Hiring Range: $68,640.00 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

AA/EEO Policy Statement: University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's degree?
  • Yes
  • No
• * Do you have at least two (2) years’ experience in student government, student activities, fraternity and sorority affairs, leadership planning/development, or advising student groups?
  • Yes
  • No