Assistant Compliance Administrator - Remote Role

Our client, who provides compliance support to a range of firms all over the UK, is looking for an Assistant Compliance Administrator to join their team.

This role plays a key part in supporting both the data management process during client filing periods and broader business administration tasks throughout the year. The filing periods are busy and fast-paced, so we're looking for someone who is organised, detail-focused and confident in communicating clearly under pressure.

You will be helping the team stay on track by managing schedules, client data and internal tools, making a real difference to how smoothly things run day to day.

This is a remote role; however, you would be required to attend the office in London at least once per quarter for team meetings.

Monday to Friday 9am - 5.30pm.

Key Responsibilities

Filing Period - Data Management Support

• Assist with preparing and sending client scheduling emails
• Send client returns and working files by email or specific data transfer platform
• Download & save incoming data
• Chase clients for outstanding data, feedback, and approvals
• Support data entry into internal trackers (e.g. Smartsheet)
• Help set up client folders in iDeals and populate relevant client checklists
• Assist Compliance Administrator in providing daily updates to the team

• Support the logging of holidays & overtime
• Help with booking internal meetings, client calls, and lunch arrangements for the team when needed
• Provide assistance during board meetings and management sessions
• Assist with internal housekeeping and ad hoc admin tasks as directed
• Enter invoice data into Xero and support with monthly invoice checks

• Strong organisational skills with great attention to detail
• Confident using Microsoft 365 software, such as Outlook, Word, Excel spreadsheets and internal systems (training can be provided)
• Comfortable working independently and as part of a team
• Proactive communicator, especially when chasing data or flagging issues
• Interest in team administrator or client support roles

• Flexible & remote working - expect to travel into London one day per quarter
• Private health insurance
• Matched pension contributions
• Generous holiday allowance
• Employee Wellness Credit to spend during busy work periods