Assistant Company Secretary - London Read

NSM Corporate Services Limited; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Assistant Company Secretary to enhance their fund administration services in London. This full-time role offers a unique opportunity to engage with clients at a board level, ensuring exceptional service delivery. You will collaborate closely with senior staff, manage corporate reporting schedules, and ensure compliance with legal and regulatory standards. The company fosters a supportive environment that values professional growth, offering training and wellness initiatives. Join a dynamic team dedicated to making a meaningful impact in the financial sector.

Benefits

Pension Contributions

Private Healthcare

Discretionary Bonuses

Professional Development Training

Study Leave

Wellness Programs

Qualifications

• Experience in the London listed funds sector is desirable.
• Working towards a CGI qualification is advantageous.

Responsibilities

• Arrange and attend client board and shareholder meetings.
• Draft minutes and maintain statutory records for client entities.
• Ensure compliance with regulatory requirements and stock exchange obligations.

Skills

Company Secretarial Knowledge

Organisational Skills

Communication Skills

Microsoft Office Proficiency

Time Management

Understanding of DTR and Listing Rules

Education

CGI Qualification

Relevant Company Secretarial Experience

Tools

Diligent

Board Intelligence

Job description

Assistant Company Secretary - NSM Funds (London)

With continued growth across the NSM Group, we are looking for an Assistant Company Secretary to join NSM Funds (UK) Limited, based in London, where we provide bespoke fund administration services to an array of sectors and fund structures, across multiple jurisdictions.

About the Role

This is a full-time position based in our London office, involving significant client contact at board level and with senior members of staff. The role requires close collaboration with the Associate Director to ensure the highest standards of client service.

Job Accountabilities

• Arranging and attending client board & shareholder meetings.
• Preparation and distribution of board packs in advance of meetings.
• Liaising with Directors, Brokers, Investment Advisors, and Shareholders for meetings and resolutions.
• Drafting minutes for board and shareholder meetings.
• Making statutory filings and regulatory announcements on behalf of clients.
• Maintaining statutory records of client entities.
• Ensuring compliance with Articles of Association, regulatory requirements, and stock exchange obligations.
• Managing corporate reporting schedules and meeting coordination.
• Coordinating the production of annual and interim financial reports.
• Drafting corporate governance reports for board meetings.

Minimum Experience & Education

• Desirable experience in the London listed funds sector (investment trusts, REITs, VCTs).
• Working towards a CGI qualification with some relevant company secretarial experience is advantageous.

Specialist Skills Required

• Commitment to a career in Company Secretarial and eagerness to develop within the role.
• Understanding of company secretarial aspects for listed companies on the London Stock Exchange.
• Familiarity with regulations such as DTR, Listing Rules, and MAR applicable to funds.
• Basic knowledge of stock exchange listing rules in London or other jurisdictions.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office.
• Experience using board communication portals like Diligent and Board Intelligence.
• Strong written and verbal communication skills.

Legal Requirement

The Company must verify that all employees have the legal right to work in the UK before employment begins.

Who We Are

NSM Group is a fast-growing company where staff gain diverse experience and participate in exciting initiatives beyond their roles. We value teamwork and offer a great benefits package, including pension contributions, private healthcare, and discretionary bonuses.

We support professional development through training, covering qualification costs, and offering study leave.

Our Wellness Committee promotes mental and physical well-being, organising exercise classes, nutrition awareness programs, and massages.

NSM fosters an inclusive, positive work environment, welcoming those who wish to make a meaningful impact within our organisation, for our clients, and in our communities.