Assistant Company Secretary (Asset Management) FTC

ZipRecruiter; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An international investment management business in London is seeking an Assistant Co Sec for a 3-6 month contract. This role involves governance, board support, and managing compliance for various fund structures. Candidates should have 3-5 years of Co Sec experience in investment management or PE, strong communication, and organisational skills. A dynamic culture with some flexibility in home working is offered, and salary is negotiable.

Qualifications

• Minimum 3-5 years of Co Sec experience within investment management or PE.
• Sound understanding of regulatory and compliance requirements.
• Experience with UK based and offshore fund structures.

Responsibilities

• Assist with the set-up and closing of companies ensuring compliance.
• Maintain accurate records of company officers and shareholders.
• Support the administration of a portfolio of fund structures.

Skills

Co Sec experience

Understanding of fund structures

Communication skills

Organisational skills

Attention to detail

Tools

Diligent

Job description

Job Description

Are you an Assistant Co Sec looking for contract opportunities within the Asset Management/PE sector?

This impressive international investment management business operates a number of funds and has a particular strength in real estate and private equity but also has investments in public markets, private debt and is currently expanding into insurance and banking. The firm also offers corporate advisory services and provides wealth management for a range of global HNW and UHNW individuals.

The business currently has AUM of £4.5Bn and operates out of offices in London, Switzerland, the US and Middle East with each of their various entities being fully regulated in the territories in which they operate.

With huge ambition, the business is passionate about their clients who are at the very heart of everything they do. However, they are equally passionate about their people, believing people are the backbone of the organisation and are crucial to its success and in creating their strong, values-led culture.

The business has grown rapidly and is actively expanding into new investment areas. As a high growth business, they have previously outsourced a number of core business functions to external service providers. However, as the business continues to grow, there is a drive to bring more of these functions in-house to improve quality and be in line with regulatory best practice.

Reporting to the Company Secretary, this is a fixed term contract opportunity of 3-6 months supporting all governance, board support and entity management activities on a group of funds based in the UK, Channel Islands, Luxembourg and the Caribbean. You will also have the opportunity to get involved with some of the broader Fund Administration work

Key responsibilities will include:

• Assist with set-up and closing of companies in various geographies ensuring compliance with various regulatory requirements.
• Help maintain accurate records of company officers and shareholders, and support document preparation for board meetings.
• Maintain updated and well-organized minute books and statutory registers.
• Assist in maintaining clear records of all compliance and risk management activities.
• Respond to data requests raised internally and externally.
• Support the administration of a portfolio of fund structures, including private equity, real estate, and other alternative investment vehicles.
• Ensure adherence to internal policies and procedures.
• Liaise with internal stakeholders, auditors, legal counsel, and other stakeholders to ensure smooth fund operations.
• Assist in the onboarding of new clients and fund structures, including due diligence and documentation, where needed.
• Monitor compliance with fund documentation, regulatory requirements, and internal controls.

As the ideal candidate for this exciting opportunity, you are likely to:

• Have a minimum of 3-5 years of Co Sec experience within an investment management or PE environment or within a service provider supporting clients in the investment management/PE sector.
• Have a sound understanding of fund structures, opening, closing, client onboarding and of the associated regulatory and compliance requirements
• Be familiar with both UK based funds and (preferably) offshore jurisdictions
• Have proven skills in entity management including statutory compliance and board support
• Have strong communication and organisational skills with a keen eye for detail
• Ideally have experience of systems such as Diligent

Basic salary for a permanent opportunity at this grade would be c£70,000 plus a benefits package. For this contract role, salary is negotiable.

The opportunity is based in their central London office and is contractually full-time in the office. However, there is a culture of flexibility which allows for a degree of home working on an informal/discretionary basis.

Ref: 34744