Assistant Company Secretary (3-6 Month FTC)

JR United Kingdom; Southampton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company based in Southampton is seeking an Assistant Company Secretary for a 3-6 month fixed-term role. This position involves ensuring high standards of corporate governance and compliance with regulatory obligations, supporting the Board and its committees, and managing statutory requirements. The ideal candidate will have the qualifications of a Chartered Secretary and experience in a regulated environment within financial services.

Qualifications

• Immediately Available/Up to 2 weeks notice.
• Experience in regulated financial services, ideally in insurance or similar.
• Proven experience supporting Boards and Committees.

Responsibilities

• Coordinate Board and Committee meetings, including agenda preparation.
• Ensure compliance with relevant regulatory bodies, manage filings.
• Support corporate transactions and strategic initiatives.

Skills

Knowledge of UK company law

Corporate governance

Regulatory frameworks

Board support

Education

Qualified Chartered Secretary (ICSA/CGI)

Job description

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Assistant Company Secretary (3-6 Month FTC), southampton

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Client:

Location:

southampton, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

04.06.2025

Expiry Date:

19.07.2025

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Job Description:

This role supports the delivery of high standards of corporate governance across a regulated group of companies. Reporting to the interim business operations/governance lead, and working closely with executive leadership, the Assistant Company Secretary ensures compliance with legal and regulatory obligations, supports the Board and its committees, manages statutory requirements, and maintains strong governance frameworks.

Key Responsibilities

Board and Committee Governance

• Coordinate Board and Committee meetings, including scheduling, agenda preparation, paper distribution, minute-taking, and action tracking.
• Attend and minute meetings as required.
• Facilitate effective communication between the Board and senior management.
• Monitor and advise on governance best practices and regulatory developments.

Regulatory and Statutory Compliance

• Ensure compliance with relevant regulatory bodies (e.g., FCA, PRA, Companies House), including statutory filings and disclosures.
• Maintain statutory records and manage filings such as the annual confirmation statement.
• Track legislative and regulatory changes to ensure ongoing compliance.
• Liaise with regulators and other stakeholders on governance matters.

Entity Governance and Support

• Provide governance support across corporate entities, including subsidiaries and joint ventures.
• Assist with incorporations, dissolutions, corporate approvals, and due diligence.
• Maintain corporate records, including statutory registers and constitutional documents.

Projects and Strategic Initiatives

• Support corporate transactions, reorganisations, and strategic initiatives such as capital raises, M&A, and governance reviews.
• Contribute to ESG governance and disclosure efforts.
• Drive improvements in governance policies, procedures, and board technologies (e.g., Diligent, Board Intelligence).

Advisory and Stakeholder Engagement

• Serve as a trusted advisor on governance and company secretarial matters to the Board, senior leadership, and wider business.
• Promote a strong governance culture across the organisation.
• Manage and delegate responsibilities to any incoming team members.

Skills and Qualifications

• Immediately Available/Up to 2 weeks notice period
• Qualified Chartered Secretary (ICSA/CGI) or equivalent is desirable
• Experience in a regulated financial services environment, ideally within insurance or a similar sector is desirable.
• Strong knowledge of UK company law, corporate governance, and regulatory frameworks.
• Proven experience supporting Boards and Committees at a senior level.
• Familiarity with statutory filings, share capital reorganisations, and company secretarial procedures.