Assistant Company Secretary

AJ Bell; United Kingdom; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A leading investment platform company in the UK seeks an Assistant Company Secretary to support the Company Secretarial function. You will manage agendas, draft minutes, and assist with governance compliance, playing a key role in supporting the Board and committees. Candidates should have relevant experience and strong organizational skills. This role offers competitive perks and a hybrid working model.

Benefits

26 days holiday, increasing up to 31 days

Matched pension contributions up to 7%

Discretionary bonus scheme

Annual free share awards

Health Cash Plan

Private healthcare and dental plan

Free gym membership

Enhanced maternity and paternity leave

Loans for travel season tickets

Calendar of social events

Qualifications

• 5+ years experience in a company secretarial or corporate governance role.
• Experience in a listed and/or financial services environment is an advantage.
• Strong understanding of company law and governance best practice.

Responsibilities

• Prepare agendas and management information for meetings.
• Draft detailed, high-quality minutes of meetings.
• Monitor action logs and follow-ups.

Skills

Company secretarial experience

Minute-taking skills

Organizational skills

Governance knowledge

Communication skills

Education

Part or fully qualified ICSA/CGI

Tools

Electronic board portals

Job description

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We’re looking for an Assistant Company Secretary to support our expanding Company Secretarial function. This is a fantastic opportunity to join a forward-thinking, collaborative team and play a key role in supporting the smooth running of our Board, Executive Committee and sub-committees.

You'll be working in a maturing function where your ideas, initiative and governance knowledge will truly make a difference.

What does the job involve?

You’ll be supporting the day-to-day operations of the Company Secretarial team, including:

• Preparing agendas, meeting packs and management information for Board and committee meetings
• Attending meetings and drafting detailed, high-quality minutes
• Supporting the scheduling of meetings and maintaining annual agendas
• Monitoring action logs, effectiveness reviews and follow-ups
• Helping deliver governance and compliance obligations including MAR, Listing Rules, and Company Law
• Drafting governance sections of the Annual Report and supporting AGM preparation
• Maintaining statutory registers and submitting filings to Companies House
• Supporting the induction and training of new Board and Executive Committee members
• Assisting with internal governance policies, our share dealing code, and insider list management

You’ll also work closely with key departments including HR, Compliance and Finance, supporting projects such as incentive schemes and the Senior Managers & Certification Regime.

What we're looking for:

• Part or fully qualified ICSA/CGI (preferred, but not essential)
• Proven experience in a company secretarial or corporate governance role (ideally 5+ years)
• Experience in a listed and/or financial services environment is an advantage
• Excellent agenda setting and minute-taking skills
• Confident working with electronic board portals
• Strong understanding of company law, listing rules, and governance best practice
• Highly organised, detail-focused and discreet with confidential information
• Skilled communicator with experience working across all levels of a business

About us

AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers to DIY investors with little to no experience.We have over 620,000 customers using our award-winning platform propositions to manage assets totalling more than £96.1 billion.Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures.

Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell is now a FTSE 250 company.

Headquartered in Manchester with offices in central London and Bristol, we now have over 1,500 employees and have been named one of the UK's 'Best 100 Companies to Work For’ forsix consecutive yearsand in 2024 named a Great Place to Work.

Our perks and benefits

• Starting holiday entitlement of 26days, increasing up to 31 days with length of service and a holiday buy and sell scheme
• A choice of pension schemes with matched contributions up to 7%
• Discretionary bonus scheme
• Annual free share awards scheme
• Buy As You Earn (BAYE) Scheme
• Health Cash Plan – provided by SimplyHealth
• Private healthcare scheme and dental plan
• Free gym membership, with an on-site gym providing a wide range of free classes
• Employee Assistance Programme
• Sick pay+ pledge
• Enhanced maternity, paternity, and shared parental leave
• Discounted nursery fees at Kids Planet on Exchange Quay
• Loans for travel season tickets
• Charitable giving opportunities through salary sacrifice
• Calendar of social events, including monthly payday drinks, annual Christmas party, summer party and much more
• Parking at Exchange Quay (subject to availability)
• Ongoing technical training
• Peer recognition scheme, with rewards including restaurant and shopping vouchers or time off
• Monthly leadership breakfasts and lunches

At AJ Bell, our people are the heart of our culture. We believe in building strong connections by working together. That's why we offer a hybrid working model, where you’ll spend a minimum of 50% of your working time per month in the office. For new team members, an initial period will be full-time in the office to help you immerse yourself in our business and build valuable relationships with your colleagues.

AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work.