Assistant Company Secretary

IQ-EQ; London; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to manage company secretarial and corporate governance affairs. This role involves building strong client relationships, coordinating Board meetings, and ensuring compliance with KYC and AML requirements. The position offers hybrid flexibility, allowing you to work from the office two days a week, in a supportive environment that promotes growth and continuous learning. If you thrive in a fast-paced setting and have a passion for excellence, this is your chance to contribute to a dynamic team and make a real impact in the industry.

Benefits

Pension Scheme

Life Cover

Income Protection

Continuous Learning Opportunities

Qualifications

• Degree level education or ICSA qualification preferred.
• Experience in corporate services or client relationship management.

Responsibilities

• Manage company secretarial and corporate affairs for client companies.
• Coordinate Board meetings and maintain statutory records.

Skills

Organisational Skills

Interpersonal Skills

Professional English Communication

Client Relationship Management

Education

Degree Level Education

ICSA Qualification

Tools

Diligent

Board Intelligence

Relevant IT Platforms

Job description

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

What You'll Do -

1. Responsible for company secretarial, corporate and administrative affairs relating to a portfolio of client companies.
2. Builds and maintains strong relationships with clients and external stakeholders.
3. Proactively develop and maintain strong and effective working relationships within the Company and on occasions across the Client Services teams in other jurisdictions, promoting a culture of support, collaboration and a joined-up approach to servicing clients.
4. Scheduling and co-ordination of Board meetings to include:
   • Preparing agendas, drafting board papers and resolutions, preparing board packs, organising, attending and minuting of Board meetings for review by the Senior Asst. Company Secretary.
   • Maintaining and managing a schedule of agenda items and actions in respect of Board meetings and following up with responsible parties.
   • Preparing relevant documentation for and managing AGMs.
5. Ensuring the maintenance of all statutory records and company registers.
6. Facilitation of ad hoc tasks requested as they come across (share capital matters, dividends, written resolutions, etc.) and ensuring timely response and completion.
7. Compliance with KYC and AML requirements in relation to company changes (Directors, PSCs, Shareholders).
8. Providing support and assistance to the Senior Company Secretarial Assistant on day-to-day company secretarial and corporate governance matters.
9. Completion of daily time sheets ensuring correct allocation and billing of time against client activities.

Qualifications

What You Bring -

1. Educated to degree level and/or equivalent professional qualification e.g. ICSA or ICSA part qualified.
2. Experience with Diligent preferred.
3. Experience with Board Intelligence would be beneficial.
4. Demonstrable experience in a corporate services provider or in-house environment providing services to multiple clients and managing client relationships.
5. Excellent organisational, prioritisation and interpersonal skills.
6. Highly proficient in professional English communication, both verbal and written with the ability to articulate complex ideas clearly and effectively.
7. Excellent working knowledge of relevant IT platforms and applications.

Why Join Us?

1. Hybrid flexibility - work from office 2 days a week.
2. A supportive, team-driven environment with opportunities to grow.
3. Benefits such as Pension scheme, life cover, income protection and many more.

If you're detail-oriented and thrive in a fast-paced setting, we'd love to hear from you!

At IQ-EQ, we thrive on expertise, collaboration, and innovation. This isn't just a job - it's an opportunity to be a part of something bigger.

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations with a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.