Assistant Company Secretary

S Three; London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A leading global STEM-specialist talent partner is seeking an Assistant Company Secretary. This role requires managing corporate governance and Board schedules while ensuring compliance with statutory requirements. With a focus on providing high-class services across the organization, this position offers a hybrid work environment and comprehensive benefits, including generous holidays and flexible working arrangements.

Benefits

Flexible working arrangements

Bonus linked to performance

28 days holiday allowance

Private healthcare

Retail discounts

Access to annual leave purchase scheme

Qualifications

• 2-3 years PQE relevant experience in a company secretarial department.
• Ability to deal with sensitive and confidential issues.
• Experience managing Board and Committee meetings.

Responsibilities

• Managing schedules of Board and Committee meetings.
• Maintaining accurate records regarding share capital and transactions.
• Assisting with corporate governance projects.

Skills

Analytical skills

Organized

Process driven

Confidential handling

Education

Chartered Institute of Governance qualified (Associate)

Tools

Company Secretarial Software

Job description

We are delighted to announce that SThree is searching for an Assistant Company Secretary to join the team. Reporting to the Deputy Company Secretary, this exciting opportunity is based in our London office at 8 Bishopsgate, on a permanent basis, hybrid working.

The focus of the Assistant Company Secretary Role is to ensure the Company Secretarial department delivers a high-class services suitable for the requirements of a global FTSE company across the SThree group.

Who will you be working for?

SThree is the global STEM-specialist talent partner that connects sought-after specialists in life sciences, technology, engineering and mathematics with dynamic organisations across the world. We are the number one destination for talent in the best STEM markets: these are today's unsung heroes who positively shape the future. Now we're helping them shape their own futures.

What are the key expectations of this role?

• Managing the schedules of Board and Committee meetings and maintaining rolling agendas and action trackers.
• Overseeing the timely distribution of Board and Committee packs via Diligent.
• Maintaining accurate records relating to share capital including all employee and discretionary share plan transactions.
• Undertaking various corporate governance projects as required, including but not limited to periodic review of the Corporate Governance Framework, oversight of insider lists, scheduling of Stock Exchange announcements.
• Acting as Secretary to the ESG Committee
• Drafting sections of the Annual Report
• Managing the Annual General Meeting
• Dealing with communications from Board and Committee members.
• Ensuring that Company Secretariat has documented and streamlined checklists and processes to manage key activities, identifying opportunities to streamline and enhance them, and keeping them under review.
• Periodic review of, and monitoring compliance with, the Subsidiary Governance Framework.
• Maintaining statutory and other records for all entities within the business, ensuring the timely submission of statutory filings for those entities and the accuracy of the information on Blueprint.
• Providing company secretarial support on corporate projects.
• Mentoring and guiding the Company Secretarial Assistant, developing their technical capabilities.
• Assisting with administration of the Group's Minority Interests scheme
• Contributing to discussions and advise on the corporate governance implications of any proposed corporate activities.

Skills, Knowledge & Experience …

• An ability to establish credibility with and inspire confidence in all stakeholders, and to exercise judgement in dealing with sensitive and confidential issues.
• Good working knowledge of Company Secretarial Software.
• Analytical skills, with the ability to think around an issue, understanding the broader implications, devise a creative solution and proactively take the necessary action.
• Highly organised, process driven and detailed-oriented.

Qualifications

• Chartered Institute of Governance qualified (Associate)
• a minimum of 2-3 years PQE relevant experience working in a company secretarial department of a listed company.

Benefits for our U.K. teams include:

• The choice to work flexibly from home and the office, in line with our hybrid working principles
• Bonus linked to company and personal performance
• Generous 28 days holiday allowance, plus public holidays
• Annual leave purchase scheme
• Five days paid Caregiver/Dependent leave per annum
• Five paid days off per year for volunteering
• Private healthcare, discounted dental insurance and health care cashback scheme
• Opportunity to participate in the company share scheme
• Access to a range of retail discounts and saving

What we stand for...

We're committed to ensuring that all processes are equitable, and everyone is treated with fairness and dignity where everyone belongs, is valued and connected. If you need any assistance or reasonable adjustments in submitting your application please let us know, and we'll be happy to help.

What we stand for..

We create community and deliver change that transforms the future for everyone. With this in mind, we're committed to ensuring for our colleagues, candidates and communities, that all processes are equitable and everyone is treated with fairness and dignity where everyone belongs, is valued and is connected.

If you need any assistance or reasonable adjustments in submitting your application, please let us know, and we'll be happy to help.