Assistant Company Secretary

Deutsche Bank AG; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working

Pension (non-contributory)

30 days’ holiday + bank holidays

Life Assurance

Private Healthcare

Flexible benefits

CSR volunteering leave

Job summary

Deutsche Bank AG in London seeks an Assistant Company Secretary to support its UKI Corporate Secretariat. You will manage a portfolio of subsidiary boards, draft agendas, minutes, and maintain statutory records, ensuring high governance standards.

The role involves working with Chairs and stakeholders, using AI tools to improve processes, and contributing to the department’s ongoing governance initiatives in a fast-paced financial services environment.

Qualifications

• CGI (formerly ICSA) qualified or in final stages of qualifying.
• Experience in a company secretariat function, ideally in financial services or regulated environments.
• Understanding of the UK Companies Act 2006; Irish Companies Act 2014 desirable.

Responsibilities

• End-to-end governance for a portfolio of subsidiary boards and committees; draft agendas, distribute packs, take minutes, advise on policies.
• Maintain statutory registers and corporate records for UK and Irish entities; file statutory returns.
• Manage signatory approvals and internal controls.
• Lead or support governance projects such as accounts cycles, director training, induction, and board evaluations.
• Contribute to process improvements, automation, and AI-enabled workflows.

Skills

Governance

Stakeholder communication

Minutes & drafting

Organization & accuracy

Education

ICSA (CGI) qualified or final stage

Tools

Board portal software

Entity management software

Job description

Job Description: Job Title Assistant Company Secretary Location London Corporate Title Assistant Company Secretary

Legal is hiring an Assistant Company Secretary for its UKI Corporate Secretariat (UKI Cosec) team in London. The UKI Cosec team provide high-quality corporate governance and board support to Deutsche Bank’s key regional entity boards and committees. The successful candidate will manage the "engine room" of the department, working alongside the rest of the team to ensure the statutory compliance and administrative foundations of our entities are maintained to the highest standards. In addition, you will have your own portfolio of boards and committees. This is an exceptional opportunity for a highly organised, enthusiastic and part/recently qualified Company Secretary to join an experienced and collaborative team. The role offers a unique learning environment and significant long-term career growth and development potential. You will work closely with seasoned industry professionals, gaining exposure to complex governance frameworks within a major global financial institution.

What we’ll offer you

• Hybrid Working – we understand that employee expectations and preferences are changing. We have implemented a model that enables eligible employees to work remotely for a part of their working time and reach a working pattern that works for them
• Competitive salary and non-contributory pension
• 30 days’ holiday plus bank holidays, with the option to purchase additional days
• Life Assurance and Private Healthcare for you and your family
• A range of flexible benefits including Retail Discounts, a Bike4Work scheme and Gym benefits
• The opportunity to support a wide ranging CSR programme + 2 days’ volunteering leave per year

Your key responsibilities

• Full end-to-end responsibility for a portfolio of subsidiary boards and committees, liaising with Chairs and key stakeholders, drafting agendas, distributing meeting packs, taking minutes and advising on governance policies and protocols.
• Maintain and update statutory registers and corporate records for UK and Irish entities using corporate database systems and file statutory returns with Companies House and the Companies Registration Office.
• Manage authorised signatory approval, review and attestation processes ensuring timely updates and appropriate internal controls.
• Lead or support periodic departmental projects or initiatives such as the statutory accounts cycle, director training and induction, board evaluation and other governance work.
• Contribute to the continuous improvement of internal processes through automation and use of AI tools.

Your skills and experience

• CGI (formerly ICSA) qualified or in final stages of qualifying
• Prior experience working within a company secretariat function, ideally within financial services or other highly regulated environment
• Practical understanding of the UK Companies Act 2006.
• Knowledge of the Irish Companies Act 2014 is highly desirable.
• Strong technology mindset, including familiarity with entity management and board portal software
• Strong written communication skills, with a proven ability to draft clear, concise minutes coupled with exceptional organisational skills with a focus on accuracy, meeting strict deadlines and enthusiasm with an eagerness to learn.
• Ability to build strong relationships across the team and communicate effectively with stakeholders at various levels alongside the ability to work well independently and within a team in a fast-paced environment
• Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs

How we’ll support you

• Training and development to help you excel in your career
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression

We value diversity and as an equal opportunities’ employer, we make reasonable adjustments for those with a disability such as the provision of assistive equipment if required (e.g. screen readers, assistive hearing devices, adapted keyboards)

We welcome applications from all people and promote a positive, fair and inclusive work environment.

About us

Deutsche Bank is the leading German bank with strong European roots and a global network. Click here to see what we do. Deutsche Bank in the UK is proud to be named in The Times Top 50 Employers for Gender Equality and has been awarded a Gold Award from Stonewall and named in their Top 100 Employers. If you have a disability, health condition, or require any adjustments during the application process, we encourage you to contact our Adjustments Concierge on [e-mail] to discuss. We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively. Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group. We welcome applications from all people and promote a positive, fair and inclusive work environment. For over 150 years, our dedication to being the Global Hausbank for our clients has been driven by our people – in around 60 countries and across more than 150 nationalities. Their deep understanding, insights, expertise, and passion help our clients navigate an increasingly complex world – be it in our Corporate Bank, our Private Bank, our Investment Bank or our Asset Management (DWS) division. Together we can make a great impact for our clients at home and abroad, securing their lasting success and financial security. More information at: Deutsche Bank Careers (db.com)