Assistant Company Secretary

Aegon UK; City of Edinburgh; Hybrid; GBP 42,000 - 64,000; Full time

Job summary

An established industry player is seeking a detail-oriented Assistant Company Secretary to support governance and compliance efforts. This role involves managing board papers, collaborating with senior management, and ensuring adherence to legal requirements. You'll play a crucial part in maintaining corporate governance while enjoying a competitive salary, generous leave, and a range of lifestyle benefits. Join a team that values collaboration and strives to create an inclusive environment where every contribution is recognized. If you are passionate about corporate governance and eager to make a meaningful impact, this opportunity is perfect for you.

Benefits

Non-contributory pension (8%-12%)

Discretionary bonus

36 days leave per year

Private medical cover

Life assurance

Critical illness cover

Enhanced parental leave

Retail discount vouchers

Cycle2work scheme

Subsidised restaurant

Qualifications

• Proven experience in a similar role within a corporate or legal environment.
• Strong understanding of corporate governance and compliance requirements.

Responsibilities

• Produce and distribute board papers, managing actions for each Board/Committee.
• Liaise with iNEDs/Directors to ensure regulatory compliance.

Skills

Corporate Governance

Compliance Requirements

Organisational Skills

Interpersonal Skills

Attention to Detail

Job description

Assistant Company Secretary

12 Month Fixed Term Contract

Location: Edinburgh (We believe in the power of in-person collaboration, and our hybrid model requires colleagues to be in the office a minimum of 40% of their time)

Salary: A competitive salary from £42,480 - £63,720 depending on the experience you can bring

Closing date: Friday 9th May 2025

We're Aegon. We're a company of ambitious, positive problem-solvers who get things done. We're a team, not a group of individuals. Collaboration is our life force and we believe it's our duty to leave things better than we find them.

We help people live their best lives. We help them with the big stuff, for the moments that matter: Pensions, Savings, Investments. At Aegon, we strive in creating a diverse organisation that plays a meaningful role in driving greater equity, inclusion and belonging.

Aegon UK is seeking a dedicated and detail-oriented Assistant Company Secretary to join our team in Edinburgh.

The successful candidate will play a crucial role in supporting the Deputy Company Secretary, General Counsel, and Company Secretary in ensuring the smooth operation of the Aegon UK Boards and Committees. This position is integral to maintaining good corporate governance and ensuring compliance with the Companies Act and other legal and regulatory requirements.

Key Responsibilities:

• Produce and distribute appropriate board papers on time, managing the actions list for each Board/Committee.

• Collaborate with Executive/Board Assistants to ensure smooth procedures before, during, and after meetings.

• Prepare, maintain, and circulate all relevant iNED communications, including SMCR/SMF responsibilities, F&P attestations, Induction Plans, and Personal Development Plans.

• Liaise with relevant iNEDs/Directors to ensure regulatory compliance.

• Maintain and update Company Books for each company in the Aegon UK Group, both in hard copy and on In Focus, the electronic company records management system.

• Maintain and update authorised signatories' lists and relevant Companies House filings, including Statutory Accounts.

• Assist the Deputy Company Secretary with one-off/ad hoc projects, such as Board Effectiveness Reviews.

We'd love to hear from you if you have:

• Proven experience in a similar role, preferably within a corporate or legal environment.

• Strong understanding of corporate governance and compliance requirements.

• Excellent organisational and administrative skills.

• Ability to work effectively with senior management and Board members.

• Strong communication and interpersonal skills.

• Attention to detail and a high level of accuracy.

What's in it for you?

• A non-contributory pension between 8%-12%

• A discretionary bonus, depending on personal and company performance

• 36 days leave per year (including bank holidays, pro-rated for part-time)

We also offer private medical cover, life assurance, critical illness cover, enhanced parental leave and a variety of lifestyle benefits to help our employees live their best lives, including retail discount vouchers, cycle2work scheme, subsidised restaurant and online GP appointments.

We ask everyone to be brave, raise their game, deliver first time, help others, and act in everyone's best interests. If you recognise yourself in this, we'd love to hear from you.

The legal bits

We'll need you to confirm you have the right to work in the UK. If we offer you a job and you accept, there are some checks we need to complete before you can start with us. This will include a credit and criminal record check, as well as providing satisfactory references.