Assistant Buyer - Huddersfield Based, Part Time

Calderdale and Huddersfield Solutions Ltd; Huddersfield; On-site; GBP 12,000 - 18,000; Part time

Job summary

Calderdale and Huddersfield Solutions Ltd (CHS) in Huddersfield is recruiting an Assistant Buyer to join our procurement team. The part-time role supports Clinical and Non-Clinical categories and contributes to strategic procurement that enhances patient care and operational efficiency.

You will work with the strategic procurement team, buyers, materials management and CHS colleagues to deliver value-for-money solutions and manage customer and supplier relationships.

Responsibilities

• Assist in administration of procurement including purchase to pay activity and meeting scheduling.
• Help ensure goods and services are obtained cost-effectively in line with SFIs, PA23 and PSR.
• Provide information and advice to customers and act as a key contact for stakeholders.
• Maintain purchasing records; convert requisitions to purchase orders; handle queries and invoices.
• Respond to and resolve queries and complaints promptly.
• Assist with maintaining contract information and flag expiries where possible.
• Provide administrative support to the team and assist with category management activities.
• Build and maintain relationships with internal departments and external suppliers.
• Assist with tender and contract documentation using Atamis and ensure compliance with regulations.
• Carry out basic e-tendering tasks in Atamis: data entry, uploads, reporting.

Job description

We are currently recruiting for an Assistant Buyer to join our high-performing Procurement team focusing on Clinical and Non-Clinical categories. 1 x Part Time The roles offer an exciting opportunity to contribute to strategic procurement initiatives that directly support patient care and operational efficiency. You will work closely with the strategic procurement team, buyers, materials management and other colleagues across CHS and the Trust to deliver value-for-money solutions and manage customer/supplier relationships. Summary of the Role: As part of a locally based Procurement and Supplies team the post holder will:

• Assist in the administration of the procurement department including purchase to pay activity, meeting scheduling etc.
• Help to ensure that goods and services are obtained in the most cost-effective manner, in accordance with the Trust's/CHS' Standing Financial Instructions, Procurement Act 2023 and Provider Selection Regime.
• Provide a source of information and advice to customers and generally act as a key point of contact for both internal and external stakeholders.
• Maintain appropriate purchasing (and other) records on behalf of CHS/the Trust., Ensuring all requisitions and orders are checked for accuracy/certified before dispatch, turning requisitions in to purchase orders, dealing with queries and unpaid invoices etc.
• Promptly respond and resolve queries and complaints.
• Assist with the administration and maintaining of contract information i.e. database and flagging contract expiries where possible.
• Provide administrative and operational support to the team, assisting with category management activities as directed by the Buyer, Assistant Category Manager or Senior Category Manager
• Assist in building and maintaining good working relationships with internal departments and external suppliers.
• Support the preparation and processing of tender and contract documentation using the Atamis e-procurement system, ensuring compliance with relevant regulations, including the Public Contracts Regulations 2015 (PCR), Procurement Act 2023 (PA23), Provider Selection Regime (PSR), and organisational Standing Financial Instructions (SFIs).
• Carry out basic e-tendering tasks via Atamis, including data entry, uploading documents, maintaining records, and reporting key procurement information as required.
• Support with general administration on behalf of the procurement team such as meeting scheduling etc.
• Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service.

At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Clinical Engineering, decontamination and procurement service, provides the following:

• Fully managed estate and building maintenance
• Clinical Engineering and Decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Portering
• Catering
• Cleaning (including robot and deep cleaning)

All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.