Assistant Building Manager

Cushman & Wakefield; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading property services firm is seeking an Assistant Building Manager to oversee daily operations at a commercial facility. The role involves ensuring compliance with building standards and managing vendor relationships. Ideal candidates will have 3–5 years of experience in facilities management, strong communication skills, and proficiency in Microsoft Office. This role requires on-site work and interaction with multiple stakeholders.

Qualifications

• Minimum 3–5 years’ experience in facilities, property, or building management.
• Experience in day-to-day management of contractors and service providers.

Responsibilities

• Oversee daily operations of the site, including cleaning and maintenance.
• Act as a key point of contact for building occupants and vendors.
• Support the review and management of vendor contracts.
• Maintain site documentation and ensure compliance standards.

Skills

Communication skills

Technical knowledge

Hands-on approach

Knowledge of health & safety legislation

Proficiency with Microsoft Office Suite

Education

Associate degree or equivalent in facilities management

Bachelor's degree preferred

Tools

CAFM/CMMS systems (e.g., Yardi)

Job description

Job Title

Assistant Building Manager

Job Description Summary

Job Description

Cushman & Wakefield is looking for a proactive and organised Assistant Building Manager to support the day-to-day operations of a commercial facility or campus. This role involves working closely with the Facilities Manager to ensure all building services are delivered to the highest standard, in line with client expectations and company policies.

You’ll support all aspects of facilities operations, including engineering, cleaning, maintenance, health & safety compliance, and vendor management. The ideal candidate will have strong communication skills, technical knowledge, and a hands-on, solutions-focused approach.

Key Responsibilities

Facilities & Operational Support

• Oversee daily operations of the site, including cleaning, life-safety systems, engineering, site services, and maintenance.
• Act as a key point of contact for building occupants, contractors, and vendors for day-to-day issues.
• Support the Facilities Manager in responding to maintenance requests and delivering ongoing service contracts.
• Proactively inspect building areas and systems; report and escalate issues as needed.

Contract & Vendor Management

• Support the review and management of vendor contracts; ensure service levels and pricing are in line with agreements.
• Ensure all vendor invoices align with agreed rates and are processed correctly.
• Monitor vendor performance and ensure appropriate insurance and compliance documentation is maintained.

Compliance & Documentation

• Maintain up-to-date site documentation, including operating manuals, emergency procedures, compliance logs, contractor files, and risk assessments.
• Assist with audits and ensure adherence to local health and safety, building compliance, and Cushman & Wakefield policies.

Financial & Reporting Support

• Assist with budget tracking, cost control, purchase orders, and invoice approvals.
• Contribute to reporting and data collection to support monthly and quarterly facility management reports.
• Support the development of capital improvement plans and long-term maintenance schedules.

Qualifications & Experience

Essential:

• Minimum 3–5 years’ experience in facilities, property, or building management
• Knowledge of health & safety legislation and building compliance standards
• Experience in day-to-day management of contractors and service providers
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Desirable:

• Associate degree or equivalent in facilities management, engineering, or a related field
• Bachelor's degree preferred
• Familiarity with CAFM/CMMS systems (e.g., Yardi)
• Knowledge of financial systems and budgeting
• Certifications such as IOSH, NEBOSH, CFM, or BIFM are a plus

Working Environment

This role is based on-site at a professional commercial property. You’ll be expected to move between building areas and occasionally travel between sites as required. The role requires the ability to remain in a stationary position for extended periods and to operate standard office and facilities equipment.

Equal Opportunities

Cushman & Wakefield is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.