Assistant Bid Coordinator

TN United Kingdom; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen Assistant Bid Coordinator, um das Bristol-Team zu unterstützen. In dieser spannenden Rolle sind Sie für die Verwaltung von Büroangelegenheiten, die Unterstützung bei Ausschreibungen und die Bereitstellung administrativer Unterstützung verantwortlich. Die ideale Kandidatin oder der ideale Kandidat bringt hervorragende Kommunikations- und IT-Fähigkeiten mit, ist detailorientiert und kann in einem dynamischen Umfeld gedeihen. Diese Position bietet Möglichkeiten zur beruflichen Weiterentwicklung und flexible Arbeitszeiten, um eine ausgewogene Work-Life-Balance zu fördern. Wenn Sie ein proaktiver Teamplayer sind, der in einem kreativen und unterstützenden Umfeld arbeiten möchte, könnte dies die perfekte Gelegenheit für Sie sein.

Benefits

Karriereentwicklungsmöglichkeiten

Beitragsfähiges Rentensystem

Mitarbeiterunterstützungsprogramm

Globales Reisestipendienprogramm

Flexible Arbeitszeiten

Qualifications

• Erfahrung in sekretariellen oder administrativen Rollen.
• Fähigkeit, in einem schnelllebigen Umfeld zu arbeiten.

Responsibilities

• Verwaltung allgemeiner Bürotätigkeiten und Telefonrouting.
• Unterstützung bei der Erstellung von Angebotsunterlagen.

Skills

Kommunikationsfähigkeiten

IT-Fähigkeiten

Zeitmanagement

Detailorientierung

Education

Business Administration Qualification

GCSE in English

Tools

Microsoft Office (Word, PowerPoint, Excel)

Adobe Design Package

Job description

Gleeds is an award-winning, global construction consultancy with over a century of success in the Built Environment. Our impartial advice helps clients maximise return on investment, from site acquisition to project completion. With over 135 years of construction intelligence, we offer unparalleled insight across all sectors, helping clients deliver real value from their assets.

About the Role

We are seeking an Assistant Bid Coordinator to support our Bristol team with bidding and administrative support services. Your responsibilities will include providing bid support for key tenders for projects & frameworks, supporting the wider office team with administrative tasks, managing day-to-day office matters, and offering PA support to directors within the office.

The ideal candidate will possess excellent communication and IT skills, be confident in dealing with all levels of internal and external contacts, and demonstrate flexibility in working hours. While this role is primarily full-time, we are open to discussing flexible start/finish times and hours per week.

Responsibilities

1. Managing general office duties including telephone routing, diary management, meeting arrangements, and office housekeeping.
2. Taking messages and handling correspondence.
3. Typing and word processing, including dictation.
4. Attending meetings and recording minutes.
5. Filing and organizing meetings.
6. Using various software packages.
7. Assisting in preparing bid documents and fee proposals.
8. Booking transportation and accommodation.
9. Managing databases and administrative procedures.
10. Liaising with staff, suppliers, and clients.
11. Preparing letters, presentations, and reports.

Benefits

• Opportunities for career development and growth.
• Contributory pension scheme.
• Employee Assistance Programme.
• Global travel scholarship programme.
• Flexible working arrangements.

About You

Candidates should have proven experience in secretarial or administrative roles supporting a team. You should be detail-oriented, able to manage your time effectively, and meet deadlines. We seek an organized, proactive team player with a positive attitude, capable of thriving in a fast-paced environment.

Previous experience in a professional service or the building/property industry is preferred. You should have intermediate to advanced skills in Microsoft Office, especially Word, PowerPoint, and Excel. Experience with Adobe Design Package is an advantage. A business administration or marketing qualification and GCSE in English are desirable.

About Us

At Gleeds, we influence the way people live, work, and travel worldwide. Delivering iconic projects for renowned clients, our teams solve complex problems shaping the future of the built environment. We value creative thinking and diverse perspectives, aiming to leave a positive legacy through our core values: commitment to clients and people, creativity and realism, professionalism with personality.

We are an equal opportunities employer, embracing diversity and flexible working arrangements to support work/life balance. Gleeds is also a Great Place to Work certified employer.