Assistant Administration Manager

Suffolk County Council; Ipswich; Hybrid; GBP 28,000; Part time

Job summary

Suffolk County Council is seeking an Assistant Administration Manager to join the Community Health Service. This hybrid role involves supporting governance, maintaining training databases, and collaborating with various teams, while offering numerous development opportunities. The position is part-time with flexible working arrangements.

Benefits

Up to 29 days annual leave entitlement (pro rata)

Membership of a competitive Local Government Pension Scheme (LGPS)

Travel, lifestyle, health and wellbeing benefits

Training and career development opportunities

Flexible working options

Qualifications

• Experience using Microsoft Excel for data input and analysis.
• Strong communication skills to explain information clearly.
• Ability to work independently and as part of a team.

Responsibilities

• Collaborate with Governance team to convey training compliance information.
• Coordinate with Workforce Development to resolve issues.
• Provide support to staff regarding training queries.

Skills

Microsoft Excel

Communication

Problem-solving

Concentration

Job description

• Suffolk County Council - Endeavour House, Ipswich, IP1 2BX - Hybrid
• £27,711 per annum (pro rata)
• 18.5 hours per week - Flexible working options available
• Permanent

When you join the Community Health Service as an Assistant Administration Manager, we will support your development from the start. We will help you play to your strengths, diversify your skills and build an influential and impactful career. With a variety of career paths and learning opportunities to explore, if you're motivated and passionate, there is no limit to how far your ambition could take you.

Reimagine the possibilities.

Your role and responsibilities

Suffolk County Council (SCC) delivers a 0-19 Healthy Child Service for the whole of Suffolk, which includes School Nursing, Health Visiting, Children's Centre services, Family Nurse Partnership and our Health Business Centre.

Children and Young People's Services (CYP) Community Health provides services for both prospective and existing parent/ carers, children and young people, focusing on the earliest point of intervention to enable the best outcomes for children.

As an Assistant Administration manager, you will play a crucial role in the maintenance and development of the database used to collate training information and provide robust administrative support to the Governance team.

On a typical day, you will:

• Collaborate with the Service: Working closely with the Governance team and Managers to convey training compliance information.
• Liaise with colleagues: Coordinate withWorkforce Development and Learning Development teams as well as individual colleagues and team managers to resolve issues and provide solution focused approaches
• Provide advice and guidance: Offer support to staff and managers when there are queries regarding training.
• Maintain focus and concentration: Given the detailed nature of the work, you will need to maintain a high level of concentration and focus to accurately process and review requirements
• Empowerment and decision-making: You will be empowered to make decisions independently, while also collaborating with team members for support and guidance
• Flexibility and resilience: The role offers flexibility to work across different areas, keeping the job fresh and interesting by not just focusing on one element

You will need

• experience of using Microsoft Excel for data input and analysis
• excellent concentration and focus
• strong communication skills, both written and verbal, to explain information clearly
• the ability to work independently and as part of a team
• a proactive approach to problem-solving and decision-making.

You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.

The team

This role forms part of the CYP Community Health Governance Team within the wider delivery of the Healthy Child Programme.

CYP Community Health Governance team is a small, highly skilled group that works closely together. We value flexibility and resilience, allowing team members to work across different areas and keep their roles fresh and interesting. We encourage new ideas and different ways of doing things, and we are committed to continuous improvement and collaboration. There is an expectation that you will come into the office for team meetings or undertaking training.

Empowering Everyone

We're big believers in potential, possibility and the power of different ideas. We're always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report .

For more information

Please contact Emily Beckley (she/her) for a casual conversation. You can reach her by calling 01473 260550 or emailing [e-mail]

How to apply

Step 1 - Read the Job and Person Profile (JPP) (docx).

Step 2 - Click Apply Now' to start your online application.

Step 3 - Upload asupporting statementanswering the following questions below (no more than 400 words per question). You should use the Supporting Statement template .

1. The role requires a high level of concentration and focus. Can you provide an example of a time when you had to manage complex records and ensure accuracy in your work?

2. Tell us about a particularly challenging period at work. How did you overcome the challenges presented?

3. Tell us about a time when you had to handle sensitive or confidential information. How did you ensure the data was processed appropriately?

Step 4 - Upload a CV (without name and personal details).

Please note: Without a supporting statement and CV, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format.

We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process.

If you require any reasonable adjustments to the application process before the next selection stage, please contact our Recruitment Team by emailing [e-mail] or calling 03456 014412.If you are invited to the next stage of selection, you will have another opportunity to request adjustments for the next stages of the process.

Closing date: 11.30pm, 16 June 2025

Interview date: 24 June 2025

This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid

As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We're driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.

In return, you'll enjoy:

• up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
• membership of a competitive Local Government Pension Scheme (LGPS)
• travel, lifestyle, health and wellbeing benefits
• performance-related annual pay progression, in addition to an annual cost-of-living pay increase
• training and encouragement to expand your knowledge
• a variety of career development opportunities across our organisation
• diverse and active staff networks
• flexible working options, with the right to request flexible working from your first day

Plus lots more!

If you want to know more about our benefits, values and equality commitments please visit our Suffolk County Council careers website (careers.Suffolk.gov.uk) .