Assistant Accountant (Fully remote)

Accounts Assistant

Location: Remote (UK-based) | Company HQ: London

Industry: Investment Management

Employment Type: Full-time

A well-established investment management firm is seeking a detail-oriented Accounts Assistant to join their finance team. This is a remote role, ideal for candidates based in the UK, offering the opportunity to support a London-based company with global operations.

Role Overview:

You’ll be responsible for managing the purchase ledger and payment processes across multiple European entities. This role also includes handling expense claims, supplier management, credit card reconciliation, and VAT support. You'll report directly to the Management Reporting Senior Manager.

Key Responsibilities:

Expenses Management

• Process multi-currency expense claims in line with internal policies
• Maintain and support the expenses approval system
• Advise employees on policy compliance and assist with claim adjustments
• Generate reports on pending or rejected claims and ensure timely follow-up
• Train staff on system use and policy updates

Purchase Ledger & Supplier Management

• Process supplier invoices and manage the approval workflow
• Maintain accurate supplier records, contracts, and banking details
• Respond to supplier queries and manage the accounts inbox
• Prepare aged creditor reports and assist with reconciliation before payment runs
• Provide reporting and support for internal stakeholders

Payment Processing

• Set up and maintain online banking beneficiaries
• Schedule and manage payment runs, ensuring timely approvals
• Send out remittance advices and communicate with suppliers and internal teams

Credit Card Reconciliation

• Validate credit card receipts against policy
• Post and reconcile transactions in the accounting system
• Resolve queries and follow up on outstanding receipts

VAT Compliance

• Ensure VAT entries are accurate
• Assist with preparation of UK and French VAT returns
• Work with external advisors on European VAT compliance

Key Requirements:

• 5+ years of experience in a similar finance role, ideally within investment management or financial services
• Strong Excel skills (including VLOOKUP and PivotTables)
• Experience with accounting systems such as Sage 50, QuickBooks, or Business Central
• Excellent organisational skills and attention to detail
• Self-motivated and proactive, able to work independently in a remote setting
• Strong communication and interpersonal abilities
• Solid understanding of UK VAT regulations