Asset Management and Engineering Team Coordinator

Jll; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading real estate firm in London is looking for an Engineering Team Coordinator. This role involves providing administrative support, managing workflows, and ensuring compliance with quality standards. Ideal candidates will have experience in administrative roles within engineering or facilities management, strong communication skills, and proficiency in CAFM systems. Join us to develop your knowledge in an engaging environment with opportunities for professional growth.

Benefits

Opportunity to develop knowledge in engineering

Collaborative team environment

Professional development opportunities

Competitive salary and benefits

Qualifications

• Experience in administrative or coordinator roles, preferably in engineering or facilities management.
• Familiarity with CAFM systems and asset management principles.
• Basic understanding of engineering documentation and terminology.

Responsibilities

• Provide day-to-day administrative support to Engineering team members.
• Capture and document remedial work orders accurately.
• Liaise with client's PMO to understand programmes of work.

Skills

Administrative support experience

Knowledge of CAFM systems

Strong attention to detail

Excellent communication skills

Proficiency in Microsoft Office

Job description

The Engineering Team Coordinator plays a vital role in ensuring the smooth operation of the Engineering team by providing administrative and technical support across multiple functions. This position serves as a key liaison between different engineering stakeholders, managing workflows and maintaining quality standards.

Responsibilities

1. Engineering Team Support

• Provide day-to-day administrative support to Engineering team members
• Coordinate meetings, document action items, and follow up on outstanding tasks
• Manage communication between team members and other departments

Programme Lead Support

• Capture and document remedial work orders with accuracy and attention to detail
• Log and upload work orders to CAFM (Computer-Aided Facilities Management) system
• Track status of remedial work requests from initiation to completion

Project and B2IM Support

• Develop and implement processes to ensure timely project document handover
• Liaise with the client's PMO to understand programmes of work and pipeline projects
• Create project entries and raise work orders in CAFM for RSCP projects
• Facilitate information flow between project stakeholders
• Monitor adherence to document handover processes and suggest improvements

Quality Assurance

• Conduct quality checks of remedial works against specifications
• Document findings and prepare reports
• Recommend process improvements based on QA findings

Compliance Support

• Assist with quality checks of PPM documents
• Ensure documentation meets standards and maintain compliance records

Asset Management

• Support asset change requests and track modifications
• Maintain accurate asset records

Qualifications and Skills

• Experience in administrative or coordinator roles, preferably in engineering or facilities management
• Familiarity with CAFM systems and asset management principles
• Strong attention to detail and organizational skills
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office and database management
• Basic understanding of engineering documentation and terminology

Skills & Attributes

• Exceptional organizational and time management skills
• Strong problem-solving and process-oriented thinking
• Ability to work effectively in a fast-paced environment
• Detail-oriented with a focus on quality
• Collaborative and interpersonal skills
• Self-motivated and able to work independently

This position is ideal for someone who thrives in a supportive role, enjoys process management, and has an interest in engineering and facilities operations.

About JLL

Our people at JLL and JLL Technologies are shaping the future of real estate through world-class services, advisory, and technology. We are committed to hiring talented individuals and empowering them to grow careers and find belonging. Whether you have experience in commercial real estate, skilled trades, or technology, join us to help shape a brighter future.

Jones Lang LaSalle (JLL) is a leading global provider of real estate and investment management services. We prioritize the security of your personal information collected during the recruitment process, maintaining appropriate security measures and deleting data when no longer needed.

Benefits

• Opportunity to develop knowledge in engineering and facilities management
• Collaborative team environment with growth potential
• Professional development opportunities
• Competitive salary and benefits