Ashmolean Archivist and Records Manager

University of Oxford; Oxford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious university is seeking an Ashmolean Archivist and Records Manager to lead the archive collections and operational records at the Ashmolean Museum. This full-time position requires a professional qualification in Archives and Records Management and offers a generous benefits package including 38 days of annual leave and access to sports facilities. The role involves cataloguing and digitising archives, managing staff, and ensuring compliance with accreditation standards.

Benefits

38 days’ annual leave

Membership of a competitive pension scheme

Access to the University Club gym

Family-friendly policies

Opportunities for professional development

Free entry to University museums

Qualifications

• You will have practical experience using professional standards for cataloguing archives.
• You will be highly organised and able to manage multiple projects.
• You will handle sensitive materials with discretion.

Responsibilities

• Lead the development and management of the Museum’s archive collections.
• Cataloguing and digitisation of the Museum’s archive collections.
• Manage and train staff and volunteers on archival projects.

Skills

Project planning and delivery

Excellent IT skills

Knowledge of GDPR and FOI

Experience with archive cataloguing software

Education

Professionally recognised qualification in Archives and Records Management

Tools

Archive cataloguing software

Spreadsheets

Job description

Social network you want to login/join with:

Ashmolean Archivist and Records Manager, Oxford

Client:

University of Oxford

Location:

Oxford, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

22c7562fad9c

Job Views:

7

Posted:

12.08.2025

Expiry Date:

26.09.2025

Job Description:

The Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH

About the role

The Ashmolean Museum, part of the University of Oxford’s Gardens, Libraries and Museums (GLAM), is seeking to appoint a professional Archivist and Records Manager. This is a significant new role within the Directorate of Collections, based at the Ashmolean Museum on Beaumont Street, Oxford. The postholder will lead the development and management of the Museum’s archive collections and operational records, enabling their full potential to be realised for research, teaching, and public engagement.

In this role, you will lead the cataloguing and digitisation of the Museum’s archive collections to professional standards, in collaboration with the Department of Digital Collections and the curatorial departments. You will develop and implement records management procedures, including retention schedules and transfer processes. You will manage and train staff and volunteers working on archival projects. You will liaise with colleagues across the Museum to facilitate access to the archives for research, teaching, and public programming. You will advise on compliance with National Archives Accreditation standards and lead the Museum’s application process.

This is a permanent, full-time position, working 37.5 hours per week. The role is based on-site due to working with physical collections; however, occasional working from home may be possible with line manager’s approval.

About you

You will have a professionally recognised qualification in Archives and Records Management, or equivalent professional experience. You will have practical experience using professional standards for cataloguing archives, including ISAD(G) and EAD. You will be highly organised, with demonstrable project planning and delivery skills. You will have excellent IT skills, including experience with archive cataloguing software and spreadsheets. You will be familiar with GDPR and FOI requirements and able to handle sensitive materials with discretion.

What We Offer

As a member of staff at the University of Oxford, you will enjoy a generous benefits package including:

• 38 days’ annual leave (including public holidays)
• Membership of a competitive pension scheme
• Access to the University Club gym and sports facilities
• Family-friendly policies and support for flexible working
• Opportunities for professional development
• Free entry to University museums and gardens, as well as temporary exhibitions

Further details can be found at Diversity

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