Artwork Procurement Assistant

Inn Gear Ltd; Salisbury; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading supplier of artworks and materials in Salisbury is seeking an Artwork Procurement Assistant to procure and catalogue items required for customer orders. The role involves working closely with project teams and managing procurement needs, ensuring timely delivery and cost accuracy. Ideal candidates will demonstrate strong communication, administration skills, and an ability to work under pressure.

Qualifications

• Previous experience in an artwork environment is preferred but not required.
• Understanding of how artwork is sourced and manufactured is preferred but not essential.

Responsibilities

• Work under the direction of the Artwork Manager – Procurement.
• Assist with cataloguing, storage, and archiving of materials.
• Collaborate with the Production Planner to ensure project deadlines are met.
• Seek to negotiate the best prices when purchasing products.

Skills

Good verbal communication skills

Basic computer skills (Microsoft Word, Excel)

Good administration skills

Numerate for economical purchasing

Dependable and responsible

Ability to work under tight deadlines

Flexibility in following workflow priorities

Job description

Overview

The role of the Artwork Procurement Assistant is to procure, coordinate, and catalogue the Bric-A-Brac, Artwork, and other materials required for fulfilling orders placed by Inn Gear customers. Responsibilities also include ensuring that cost prices are accurate in the Minerva software system. Working closely with the Artwork Manager – Specification, and the Pictures and Signs Workshops, the role ensures that materials are procured, maintained, and catalogued in a timely manner.

Skills

• Good verbal communication skills and the ability to work with other departments
• Basic computer skills, including Microsoft Word and Excel
• Good administration skills - organized, methodical, and detail-oriented
• Numerate to enable economical and effective purchasing
• Previous experience in an artwork environment is preferred but not required
• Understanding of how artwork is sourced and manufactured is preferred but not essential
• Dependable and responsible
• Ability to work to tight deadlines, with patience and the ability to remain calm in fast-moving situations
• Flexibility when following instructions on workflow priorities

Role and Responsibilities

• Work under the direction of the Artwork Manager – Procurement
• Work closely with the Artwork Manager – Specification to ensure a cooperative and cohesive resource is available to the Project Team
• Work closely with project management to clarify procurement needs
• Collaborate with the Production Planner for the Pictures and Signs Workshops to ensure they have necessary materials to meet deadlines
• Assist with cataloguing, storage, and archiving of materials
• Assist with procuring specialist items and commissioning work from artists and suppliers
• Seek to secure and negotiate the best prices when purchasing products
• Flag issues such as delayed deliveries impacting production
• Sign off invoices and raise purchase orders as required
• Maintain efficient working procedures
• Perform ad hoc tasks to support the Projects team