Arts Rentals Manager

Southbank Centre; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading arts organization in London is seeking an Arts Rentals Manager to oversee the bookings and administrative processes for its events. This full-time position involves managing rental enquiries, contracts, and financial forecasts to ensure successful operation of the Arts Rentals programme. Ideal candidates will have experience in live events and strong communication and financial management skills, contributing to one of Europe’s largest arts centres.

Benefits

5% employer pension contribution

28 days annual leave plus bank holidays

Enhanced family leave benefits

30% discounts at onsite vendors

Staff ticket offers for events

Free entry to Hayward Gallery

Free staff yoga

24/7 confidential emotional support

Season ticket loan

Cycle to work scheme

Qualifications

• Knowledge and experience in live-events booking, especially in an arts setting.
• Strong communication and administrative skills.
• Experience with hire contracts and financial tracking.

Responsibilities

• Primary contact for Artistic Rental enquiries, managing contracts and bookings.
• Update database with rental information and oversee rental performance.
• Support financial management and monitor budget targets.

Skills

Communication

Financial Management

Contract Management

Live Events Experience

Job description

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We are currently looking for an Arts Rentals Manager to join on a full time 12 month fixed term contract.

The Arts Rentals, Partnerships and Administration team look after a broad range of responsibilities within the Arts Planning & Producing department, focusing on income-generation through the Arts Rentals programme, partnership management with Resident Orchestras and other key artistic partners, and management of a wide range of administrative systems and processes.

Main responsibilities include:

• Be the primary Southbank Centre point of contact for Artistic Rental enquiries, providing a timely and consistent response to promoters.
• Agree, draft and oversee contracts for artistic rentals from confirmation to countersigned copy on file, with administrative support from the Arts Administration and Rentals Assistant (AARA).
• To assess rental enquiries from the artistic rentals inbox, booking form and telephone number, working with the HARPA and Head of Classical Music to gauge their suitability in line with commercial and artistic considerations, and liaising with other relevant Artistic leads where necessary.
• Update shared documents and systems as necessary with new rentals, ensuring all rental events are accurate in Artifax (SC’s event database).
• Alongside the Head of Artistic Rentals, Partnerships and Administration, work to ensure the annual income target for Rentals is met by taking a proactive and entrepreneurial approach to booking events, and support the HARPA by keeping the Artistic Rentals budget up to date, monitoring performance against target and reconciling management accounts on a monthly basis.

Key skills that will help you in this role:

• Demonstrable knowledge and experience of working in a live-events booking role, preferably in an arts organisation with a consideration of making artistic assessments against a range of strategic priorities.
• Demonstrable communication skills relevant to managing the hire of an events space with external parties, and the associated administrative skills.
• Significant experience of working with hire contracts and an understanding of standard terms and conditions, and organisational risk.
• Demonstrable financial management skills and the ability to monitor and track financial information against budget targets.

Please download the attached Job Description for a full overview of the roles responsibilities.

We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview please indicate this on your application form. Interviews will take place at The Southbank Centre. If you would like to speak to someone about any adjustments or concerns you can also email [emailprotected] and we will be in touch with you to make the necessary arrangements.

By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our staff.

If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self motivated to acquire new skills and knowledge relevant to the role.

Southbank Centre

The Southbank Centre is Europe’s largest arts centre and one of the UK’s top five visitor attractions, occupying an 11-acre site that sits in the midst of London’s most vibrant cultural quarter on the South Bank of the Thames.

Its impact and reach are significant and it is respected internationally as a convener of great artists and diverse audiences and for being entrepreneurial and innovative in response to a volatile and changing financial landscape. The Southbank Centre is a charity that is determined to demonstrate its ambition to remain innovative, disruptive and experimental in what it does and to be highly relevant to the artists it wants to work with and to the audiences it wants to attract.

The Southbank Centre believes that a commitment to diversity and inclusion helps it be a more relevant and effective organisation.

At the Southbank Centre we believe in:

Creating welcoming spaces

• Because upholding respect, safety and belonging is at the heart of vibrant teams and communities.
• This means us all taking responsibility for shaping and protecting a kind, compassionate and inclusive environment for others.

Making wonderful experiences together

• Because we all contribute to amazing artistic moments at the Southbank Centre.
• This means us all understanding and valuing the different parts we play in creating enjoyment and success.

Sparking new thinking

• Because different views and thought-provoking conversations inspire innovation, learning and growth.
• This means everyone having a desire to learn and being open to evaluating how they think and work.

As well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:

• A min 5% employer’s pension contribution (rising to 9% depending on your employee contribution), from day 1 of employment
• 28 days annual leave, plus bank holidays (pro-rata for part time employees)
• Enhanced family leave benefits
• Up to 30% discounts at onsite retail, food and beverage vendors
• Staff ticket offers for Southbank Centre events
• Free entry to Hayward Gallery
• Free/discounted entry with other reciprocal organisations
• Free staff yoga
• Free access to emotional support from a confidential specialist Employee Assistance Programme available 24/7
• Season ticket loan
• Cycle to work scheme

The deadline for applications is 23:59 on the closing date for the job posting.