Artistic Programmes Coordinator & Concert Logistics

City of Birmingham Symphony Orchestra; Birmingham; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

The City of Birmingham Symphony Orchestra (CBSO) is seeking a friendly, organised and proactive Artistic Programmes Administrator to join the Artistic Programmes Team in Birmingham. You will support delivery and processes across the CBSO’s artistic programmes, working closely with colleagues in Artistic Planning, Tours, Choruses and Learning & Engagement.

In this role you will manage contracts, invoices, artist logistics and schedules for visiting artists, coordinate concert logistics, and

Responsibilities

• Create all artist and engagement contracts and forward to relevant agent or promoter.
• Set up payments on iplicit, (finance software) requesting New Supplier Forms when necessary, and submit artist invoice post-concert.
• Submit all engagement and out of town invoices through our finance system.
• Create and distribute the Orchestra’s 3 monthly Work Schedule and the Advance schedule in line with the Musicians’ Union contract.
• Draft notices for changes to the Work schedule, and email out to the Orchestra once signed off.
• Produce all visiting artist schedules including for the Music Director.
• Arrange all artist logistics including travel & accommodation bookings, any visa / UK working requirements and artist meetings.
• Assist Concerts and Production Manager with creating draft tech sheets for all concerts (including out of towns).
• AssistHead of Planning and Tourswith concert admin when required.
• Build weekly artist appraisal forms for the ATT & Player Committee to distribute.
• Keep OPAS (scheduling software) up to date with all programmes, dates & times and artist information.
• Regularly attend concertsand support the Concerts and Production Manager as needed.
• Support in busy periods, with recruitment, rehearsals, performances and other tasks as may be necessary.
• Assist the team withcredit card admin.
• Keep B:Music clash check spreadsheet up to date.
• Assist as required in meetings with internal teams, musicians, agents and promoters.
• Attend concerts in Birmingham (and beyond) as required.
• Work closely with other departments to support the communication of the organisation’s wider work.
• Actively contribute to wider team objectives, particularly during busy periods such as Season Launch.
• Any other reasonable requests made by your line manager.

Job description

The City of Birmingham Symphony Orchestra (CBSO) is seeking a friendly, organised and proactive Artistic Programmes Administrator to join the Artistic Programmes Team in Birmingham. You will support delivery and processes across the CBSO’s artistic programmes, working closely with colleagues in Artistic Planning, Tours, Choruses and Learning & Engagement.

In this role you will manage contracts, invoices, artist logistics and schedules for visiting artists, coordinate concert logistics, and