Artist Liaison Coordinator

Broadwick; London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading event management company in London seeks an Artist Liaison Coordinator to manage artist experiences and logistics for live events. The ideal candidate will have at least 2 years in event coordination, excellent communication skills, and a passion for music. Responsibilities include coordinating artist requirements, managing on-site logistics, and collaborating with various teams to ensure seamless events. Flexibility for irregular hours is necessary.

Qualifications

• Minimum 2 years’ experience in live-event coordination, artist liaison, or similar roles.
• Clear and professional communication style.
• Competent in Microsoft Office tools, especially Excel.

Responsibilities

• Support artist logistics and hospitality.
• Assist with artist accreditation and management during events.
• Collaborate with internal departments for event success.

Skills

Event coordination

Communication

Attention to detail

Multitasking

Knowledge of artist riders

Use of Microsoft Office

Tools

Event software

Accreditation systems

Job description

Role: Artist Liaison Coordinator
Reports Into:Artist Liaison Manager
Location: London
Contract Type: Fixed Term (August/September 2025 - April 2026), 42.5 hours per week

Who we are:

Broadwick Live is a multifaceted international company with headquarters in London who create, develop, own and operate a diverse portfolio of venues, spaces, events and experiences.

We believe in redefining spaces and how people experience music, art, culture and recreation by breaking down the traditional barriers. Our history and heritage is deeply rooted in music, building a portfolio of 20 global festivals before selling the portfolio in 2019 to focus on our growing portfolio of venues that includes Printworks, Drumsheds, Exhibition and Magazine in London, Depot in Manchester and Brooklyn Storehouse in New York.

Collectively we strive to push boundaries and disrupt the cultural landscape by combining big thinking, bold ideas and commercial intelligence to produce spaces and experiences for discerning audiences in inspiring locations.

Our team:

Broadwick Live are home to a passionate and dedicated team of event professionals who take immense pride in delivering world-class events in exceptional venues. Our goal is to create unforgettable experiences that leave a lasting impact on the thousands of guests we welcome. We are a close-knit team driven by excellence, working in a dynamic environment surrounded by like-minded, committed individuals.

What we’re looking for:

We’re looking for a highly organised and proactive Artist Liaison Coordinator to support the delivery of best-in-class artist experiences at Drumsheds. Reporting into the Artist Liaison Manager, you will play a key role in advancing artist logistics, hospitality and accreditation, and ensuring smooth operations on show days.

This role requires excellent communication skills, meticulous attention to detail, and a deep appreciation for live music. You’ll be a dependable team player who thrives in fast-paced environments and is confident interacting with touring crews, agents, and internal departments alike.

What you’ll be responsible for:

Advance Coordination

• Support the creation of artist advance packs, including itineraries, contact sheets, and rider summaries.
• Liaise with agents and tour managers to confirm technical and hospitality requirements.
• Maintain and distribute up-to-date artist information to internal teams including Production, Operations, and Marketing.

On-Site Delivery

• Assist with artist accreditation, dressing room management, and artist-facing staff coordination during live event days.
• Oversee artist transportation logistics in conjunction with transport partners (airport pickups, hotel transfers, local movements).
• Ensure backstage areas are clean, welcoming, and match advance specifications.

Hospitality & Guest Management

• Manage hospitality rider delivery and catering orders in line with artist requirements.
• Track hospitality spend and raise purchase orders to support departmental budget management.
• Collate artist guest list submissions and maintain accurate accreditation records.

Cross-Department Collaboration

• Work closely with Production, Operations, Music, Marketing, and Finance to troubleshoot live artist issues.
• Attend briefing and debrief sessions to contribute to continuous improvement across the Music Series.
• Carry out any additional duties that contribute to the successful delivery of events at Drumsheds.

You’ll need to have:

• Minimum 2 years’ experience in live-event coordination, artist liaison, or similar roles within music or entertainment.
• Excellent organisation and multitasking skills, with strong attention to detail.
• Clear and professional communication style; confident working with artists, agents, and crews.
• Working knowledge of artist riders, event logistics, and hospitality best practices.
• Familiarity with accreditation systems and event software tools.
• Competence in Microsoft Office, especially Excel, Word, and Outlook.
• Flexibility to work irregular hours, including evenings, weekends, and public holidays.
• A passion for live music and enthusiasm for the electronic music scene.