Artist Coordinator/Administrator VOICE

ArtsJobs; London; On-site; GBP 28,000 - 38,000; Full time

Job summary

A leading arts management company is seeking an Artist Coordinator/Administrator to provide comprehensive logistical and administrative support for singer clients. This full-time, permanent role in London requires strong organizational skills and attention to detail to ensure smooth operations during engagements. Candidates should be familiar with the unique demands of the arts sector and possess excellent communication skills.

Qualifications

• Proven experience in administrative roles within the arts sector.
• Ability to manage multiple tasks and meet deadlines effectively.
• Familiarity with handling contracts and compliance.

Responsibilities

• Coordinate logistical support for HP VOICE singer clients.
• Maintain financial information in the diary system.
• Liaise with clients, promoters, and artists regarding various needs.

Skills

Attention to detail

Organizational skills

Communication

Time management

Education

Degree in Arts Management or related field

Job description

Job Summary

The successful candidate will need to be a highly effective and efficient administrator with a keen eye for detail. You will need to deliver accurate, timely and comprehensive logistical support to a range of HP VOICE singer clients.

Job Description

General Artist administration

• Record all information and updates on engagements including dates, venues, fees, rehearsals and performance times on Overture, our diary system.
• Co-ordinate rehearsal schedules, call times, working sessions with directors/conductors, auditions.
• Identify requirements well in advance for all work permits and visas, and ensure completion of all necessary applications.
• Consider the detailed requirements for practice rooms, backstage riders, complimentary tickets, dress code/costume fittings, interviews/press activities necessary to all engagements and put all detailed arrangements in place accordingly.
• In liaison with clients and presenters, arrange national and international travel, and check final issue of tickets and all details.
• Discuss and source suitable hotels and short-term accommodation for each engagement, and make reservations
• Arrange any necessary local transport, such as airport transfers and travel between airports, accommodation or venue
• Finalise all details relating to the timing and running order of each engagement and provide detailed schedule (including travel/accommodation information as relevant) to the artist on a timely basis

Job Requirements

Contracts

• Log, scan and check contract terms on receipt against agreed terms of engagement and update on diary system
• Process and monitor the issuing, signing and finalisation of contracts
• Assist in the administration of any contracts which are non-specific to engagements, such as recording contracts

Job Responsibilities

• Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely basis
• Review promoter invoices and monthly commission statements to ensure correct and complete
• Liaise with promoters and HP accounts team regarding Social Security payments, tax waivers and withholding tax arrangements
• Process incoming royalty statements and any other correspondence relating to monies received by HP
• Keep track of and ensure timely payment of artists' fees, verifying deductions of tax, social security and any other charges by promoters
• Assist artists in completion of tax returns by supplying comprehensive and complete details and by liaison with their personal accountants.
• Job Title: Artist Coordinator/Administrator VOICE
• Hours: Full time
• Role: Admin, Secretarial & PA
• Contract: Permanent
• Location: London

About Harrison Parrott Ltd

We are an award-winning classical music management and creative agency and one of the world’s leading arts management companies.