Army Regimental Administration Officer

UK Ministry of Defence; Winchester; On-site; GBP 25,000 - 45,000; Full time

Job description

Worthy Down Winchester, SO21 2RG

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

The Defence School of Logistics and Administration (DSLA), one of three schools in the Defence College of Support (DCSp), delivers training to all Army, Royal Navy and Royal Air Force service personnel in Supply, Distribution, Catering, and Personnel Administration. We are predominantly based at Worthy Down - a newly built, modern campus in Winchester. This role sits within the Worthy Down Support Unit. The Regimental Administration Officer (RAO) oversees the Imprest Officer, Regimental Accountant and the Joint Administration Office teams, that look after the finance and HR needs of DLSA's permanent staff and of the c10,000 students trained annually across the school.

This is an exciting opportunity to become part of an inclusive team working with Military and Civil Service colleagues who deliver key Personal Administration, Data Protection, Finance, and the auditing of Public and Service Charity funds. The work is varied and requires the ability to respond quickly to situations as they arise.

The position is advertised at 37 hours per week. While there may be the opportunity for home working after training has been completed, attendance to the stated site will be required.

Job Description

The role of Administration Officer is vital and varied.

You will lead a diverse Team of Military and Civil Servants across Auditing, Accounting and Military HR. You will be the Data Protection lead for the organisation and will have responsibility for ensuring that all Public and Non-Public funds are compliant with policy. You will have excellent communication skills and have an ability to tailor your approach to liaise with internal and external partners daily. This is a challenging and exciting role for those looking to learn and develop their skills within the business and have the individual proficiency in Microsoft 365 packages and accounting software (Outlook, Word, Excel, PowerPoint, MS Teams).

Specific Roles And Responsibilities:

• Internal Auditor for funds
• Provide advice and financial information
• Manage the Quality Assurance of personnel administration procedures
• Ensure staff support is provided
• Attend regular meetings to ensure smooth running of businesses within the unit
• The prompt and timely initiation and submission of reports for both Civilians and Military
• Act as focal point for the day to day administration for the site
• Manage working practices
• Advise Personnel on where to obtain professional assistance on service approved schemes.

Person specification

We are looking for someone with attention to detail and the ability to work independently and in a team.

You will have day to day engagement with staff members of all Services and grades so good communication skills (both written and oral) will prove successful combined with IT proficiency in Microsoft Office packages (Outlook, Word, Excel, MS Teams). You will also need to be able to demonstrate time management and interpersonal skills.

Essential Attributes:

• Ability to assimilate new information quickly
• Good communicator both written and orally
• Computer literate with sound planning and organisational skills
• Proficient in Microsoft Office packages

Desirable Attributes:

• Experience of working in audit and finance background
• Ability to prioritise evolving workloads
• Enjoys working in an ever-changing environment and relish the challenge to respond quickly to emerging issues.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Making Effective Decisions
• Communicating and Influencing

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development opportunities tailored to your role

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

At application you will be asked to provide a CV and personal statement of no more than 500 words demonstrating your suitability for the role against the person specification and job description.

You will also be assessed against the following behaviours:

• Leadership
• Making Effective Decisions

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At interview you will be assessed against the following behaviours:

• Communicating and Influencing
• Making Effective Decisions

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed but these will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Applications will be sifted using all elements listed above, but in the event of a high number of applications, an initial sift will be conducted on the CV and Personal Statement and lead behaviour - Leadership.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check. See our vetting charter.

People working with government assets must complete baseline personnel security standard checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Contact point for applicants:

• Name : Maj John Beighton
• Email : [e-mail]

Recruitment team

• Email : [e-mail]

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].