Army - PAS Admin Support

UK Ministry of Defence; Wyton; On-site; GBP 27,000; Full time

Job summary

The Ministry of Defence Police is seeking an Admin Support role at RAF Wyton. The successful candidate will provide crucial administrative assistance in a dynamic department, contribute to performance and risk management, and enjoy a supportive work environment with diverse responsibilities. A competitive salary and pension scheme are included.

Benefits

Learning and development tailored to your role

Flexible working options

Culture encouraging inclusion and diversity

Civil Service pension with employer contribution

Qualifications

• Self-motivated and confident.
• Excellent interpersonal and communication skills.
• Good knowledge of Microsoft Office software.

Responsibilities

• Provide administrative support including scheduling and data checks.
• Monitor emails and respond to queries.
• Assist with assurance team scheduling and ad-hoc tasks.

Skills

Interpersonal skills

Communication skills

Organizational skills

Self-motivated

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

RAF Wyton PE28 2EA

Job Summary

The Ministry of Defence Police (MDP) is the MOD’s civilian police force which provides a number of specialist capabilities including armed protection, marine policing and criminal investigation. MDP employ approximately 3000 staff at locations across the UK, with its Headquarters located at RAF Wyton, Huntingdon, Cambs.

The MDP Admin Support post sits within MDP Headquarters, in the Performance, Assurance and Standards Department,(PAS) and is responsible for supporting all elements within PAS giving the post holder a wide range of knowledge and variety.

PAS holds the Corporate and Annual Business Plans which are structured to give the Force a framework for successful delivery. It also manages Risk for the MDP, Assurance and Performance. The post will work closely with MDP colleagues in identifying key information and assessing risks / issues to business outputs that could impact future performance.

This position is advertised at 37 hours per week.

Job Description

The key responsibilities for this role are as follows:

• To provide administrative support to the team, including scheduling meetings, booking meeting rooms and managing calendars.
• In Support of the Risk Manager to assit and cordinate reporting procesess.
• In Support of the Performance team you could be asked to help download reports, chase data requests from other departments, sanity check data before passing onto the data analysists.
• Administration and maintenance pertaining to the PAS SharePoint site.
• Monitoring the multi-user email accounts and responding to queries effectively and within the required time frame where possible
• Assist in the Assurance team with scheduling station Assurance inspections and booking accommodation if required.
• Support to Hd of Governance in the strategic meetings and data collection when required.
• Carrying out ad-hoc administrative tasks and research.
• Assist in the preparation of reports, presentations and other documents as needed.
  
  

This list should not be regarded as exhaustive, and the post holder will be expected to deliver other duties relevant and appropriate to this Grade.

The Key Responsibilities For This Role Are As Follows

• To provide administrative support to the team, including scheduling meetings, booking meeting rooms and managing calendars.
• In Support of the Risk Manager to assit and cordinate reporting procesess.
• In Support of the Performance team you could be asked to help download reports, chase data requests from other departments, sanity check data before passing onto the data analysists.
• Administration and maintenance pertaining to the PAS SharePoint site.
• Monitoring the multi-user email accounts and responding to queries effectively and within the required time frame where possible
• Assist in the Assurance team with scheduling station Assurance inspections and booking accommodation if required.
• Support to Hd of Governance in the strategic meetings and data collection when required.
• Carrying out ad-hoc administrative tasks and research.
• Assist in the preparation of reports, presentations and other documents as needed.
  
  

This list should not be regarded as exhaustive, and the post holder will be expected to deliver other duties relevant and appropriate to this Grade.

Person specification

• Self motivated, confident and able to work on own initiative.
• Good interpersonal skills.
• Have excellent communicate skills, to able to articulate clearly and concisely, both orally and in writing.
• To have a good working knowledge of Microsoft Word, PowerPoint and Excel Software.
• Able to work independently and as a team member.
• Good organisational skills.
• The post holder must be able to communicate with people at all levels and a high level of confidentiality is required.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Communicating and Influencing
• Working Together
  
  

Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At Sift, you will be assessed against your CV and the following Behaviours:

• Delivering at Pace
• Communicating & Influencing
• Working together
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At Interview, you will be assessed against the following behaviours:

• Delivering at Pace
• Communicating & Influencing
• Working together
  
  

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Applicants must be vetted to ‘Security Clearance’ and may require ‘Police’ vetting at Recruit or Management level, dependent on assigned role. To meet national security vetting requirements, you must have resided continuously in the UK for a minimum five-year period immediately prior to your application to join MDP (with any absence from the UK being no more than six months during that time).

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Mrs Philippa Doyle
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].