Army Administrative Officer

295 Bty 106 Regt RA Peronne Road ARC, Peronne Road, Hilsea, Portsmouth, PO3 5LE

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week). There will be the requirement to work one evening a week on reservist drill night.

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. Here at 295 (Hampshire Yeomanry) Battery, Royal Artillery, part of 106 (Yeomanry) Regiment, Royal Artillery, we are a diverse, inclusive and dedicated team providing the Army’s Reserve Air Defence Capability with a workforce of highly trained, professional and friendly personnel.

We are looking for a friendly, well-organised and adaptable Administrator to help us maintain our critical outputs with personnel administration and deployment of our people to join our encouraging and welcoming team of dedicated military reserve, regular soldiers and civil servants in our Army Reserve Centre, Hilsea Portsmouth.

This position is advertised at 37 hours per week.

Does this sound like the role for you? If so, we would love to hear from you!

Job Description

The Administrative Officer is responsible for the provision of support and assistance to the Permanent Staff Administration Office (PSAO) in administering the documentation of all Battery reservist personnel.

Your Main Responsibilities Will Include:

• Ensure personnel records both electronic and paper based are maintained accurately and up to date
• Processing recruits onto the system
• Monitor personal documentation expiry dates and medical review dates, informing individuals of appointments
• Complete monthly management checks as laid down in the Unit Admin Manual, ensuring that all observations are noted and actioned
• Maintain documentation checks to ensure continued accuracy
• Support the PASO during any periods of preparing reserves for Overseas training exercises and Mobilisation
• Provide Information Support Assistant (ISA) service to sub-unit staff for good Information Management (IM) and Data Protection practice
• Promote the provision of IM and ensure compliance of IM policy by providing support and training to all iHub and service users
• Provide admin support to reserves training nights as directed by PASO for 1 evening during the week. Overtime will be paid as Time of In Lieu
• Conduct routine admin duties as required
• Other duties as required

Person Specification

Essential:

• Able to work collaboratively with stakeholders at all levels
• Able to form good working relationships
• Able to communicate effectively, both written and verbal, to different people at all grades
• Must have a customer first ethos, and ability to provide a quality service
• Ability to deliver at Pace

Desirable:

• Have a working knowledge of JPA & Military Administration
• Leadership
• Previous Civil Service or Military Administration experience
• Familiarity with Microsoft Office 365 products

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace

Salary and Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development

Application Process

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff. Successful candidates must undergo a criminal record check and meet security requirements before they can be appointed.

Contact Point for Applicants:

• Name : Martin Gordon
• Email : Martin.Gordon884@mod.gov.uk

Recruitment Team:

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk