Archivist

Millfield School; Street; On-site; GBP 8,400 - 10,000; Part time

Benefits offered by this job

Discounted freshly prepared lunches

Free access to facilities

Employee Assistance Programme

Job summary

Millfield School is seeking an organised Archivist to preserve, develop and showcase the heritage of both Millfield Senior School and Millfield Prep School. From historic photographs and artefacts to digital collections, this role plays a key part in ensuring our story is protected and shared for generations to come.

Millfield School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Qualifications

• Strong organisational skills and attention to detail.
• Confidential handling of sensitive information.
• Experience in an archive, museum or heritage setting is desirable.
• Familiarity with archival standards and cataloguing systems.

Responsibilities

• Catalogue, organise and maintain archival collections across the two schools.
• Ensure safe storage and preservation of materials.
• Manage and develop cataloguing systems and databases.
• Respond to archive enquiries and provide historical research.
• Oversee digitisation projects and maintain digital archives.
• Curate displays and content for publications and alumni engagement.
• Support records management and GDPR compliance.
• Collaborate with Development, Alumni and Marketing teams.

Skills

Organisational skills

Attention to detail

Written communication

Confidential information handling

Archive/heritage experience

Tools

Archival standards

Cataloguing systems

Records management

Job description

Millfield School is seeking an organised and detail-focused Archivist to preserve, develop and showcase the rich heritage of both Millfield Senior School and Millfield Prep School. From historic photographs and artefacts to digital collections, this role plays a key part in ensuring our story is protected and shared for generations to come.

Job Responsibilities

• Catalogue, organise and maintain archival collections across both Millfield Senior School and Millfield Prep School (including photographs, publications, artefacts and digital records)
• Ensure safe storage and preservation of materials in line with archival best practice
• Manage and develop cataloguing systems and databases
• Respond to internal and external archive enquiries and provide historical research
• Oversee digitisation projects and maintain digital archive systems
• Curate displays, exhibitions and content for publications and alumni engagement
• Support records management, retention and GDPR compliance across the School
• Work collaboratively with Development, Alumni and Marketing teams

About You

• Strong organisational skills with excellent attention to detail
• Confident managing both physical and digital records
• Excellent research and written communication skills
• Able to handle confidential and sensitive information appropriately
• Experience in an archive, museum or heritage setting (desirable)
• Knowledge of archival standards, cataloguing systems or records management (desirable)
• 17.75 hours per week, term time only
• Flexible working pattern within Monday–Friday, 9.00am–5.30pm
• Salary: £13.94 per hour, equating to approximately £9,310.84 per annum (inclusive of holiday pay). The final salary may vary slightly depending on how the 17.75 hours are distributed across the week.

Why Millfield?

Millfield is a leading independent school with a strong sense of community and a commitment to celebrating individuality. This is a rare opportunity to shape how our history is preserved and shared - supporting everything from alumni engagement to major school events.

• Discounted freshly prepared lunches for only £10.61 per month
• Free access to a range of excellent school facilities
• Employee Assistance Programme including discounts and cashback at high street retailers and restaurants

Millfield School is committed to providing a safe and inclusive environment for all. We are a community that celebrates diversity, supporting our pupils and employees to be brilliant as individuals.

We are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Specific safeguarding responsibilities for this position are outlined in the job description. Offers of employment are subject to satisfactory safeguarding checks including, but not limited to, Enhanced DBS clearance and satisfactory references. All positions within the school are exempt from the provisions of the Rehabilitation of Offenders Act 1974.

Be kind, be individual, be brilliant. Millfield School, where being an individual is recognised as the key to brilliance.