Archives Collections Coordinator

King's College London; London; On-site; GBP 38,000 - 44,000; Full time

Job summary

King's College London is seeking an Archives Collections Coordinator to manage and support archives collections, contributing to innovative and sustainable library services. The ideal candidate will have significant archival experience and a strong commitment to quality service, alongside essential skills in communication, data analysis, and problem-solving.

Qualifications

• Professional qualification or substantial experience in archives.
• Excellent IT skills with archival management systems.
• Knowledge of archival standards and legislation.

Responsibilities

• Coordinate management of archives collections.
• Utilize skills in archive collection management.
• Develop online finding aids and ensure collection care.

Skills

Data analysis

Problem solving

Communication

Team collaboration

Education

Professional qualification in archives

Degree level education

Tools

AtoM

Web content management systems

Job description

Join to apply for the Archives Collections Coordinator role at King's College London

Join to apply for the Archives Collections Coordinator role at King's College London

About Us

The King’s community is dedicated to the service of society. King’s Strategic Vision 2029 sets out our vision for the future, shaped around five priority areas: educate to inspire and improve; research to inform and innovate; serve to shape and transform; a civic university at the heart of London; and an international community that services the world. Our ambitious Education Strategy sets out the actions that we must take to transform how we teach, how and where our students learn and how we support them during their time with us.

About Us

The King’s community is dedicated to the service of society. King’s Strategic Vision 2029 sets out our vision for the future, shaped around five priority areas: educate to inspire and improve; research to inform and innovate; serve to shape and transform; a civic university at the heart of London; and an international community that services the world. Our ambitious Education Strategy sets out the actions that we must take to transform how we teach, how and where our students learn and how we support them during their time with us.

King’s College London Archives, including the Liddell Hart Centre for Military Archives (LHCMA), is one of the biggest and most varied higher education collections in the UK. It includes the institutional records of King’s since 1828, its many associated institutions and extensive personal papers collections, notably in medicine, science and literature. The LHCMA, founded in 1964, currently holds the papers of over 800 twentieth century senior British military personnel.

Libraries & Collections comprises four departments: Education & Learning, Research & Impact, Service Design & Delivery, along with Business Operations. We are part of the Students & Education Directorate, which manages the student lifecycle from application to graduation and beyond.

About The Role

The role of Archives Collections Coordinator is to co-ordinate the management of archives collections in the College Archives and the Liddell Hart Centre for Military Archives, in support of the delivery of an innovative and sustainable Libraries & Collections service.

This is an exciting opportunity for candidates looking to experience all aspects of archive collection management activities, and who wish to utilise their skills and expertise in data analysis, space management and problem solving. This is an opportunity to grow your skills in archival collection care and the creation and development of online finding aids.

We encourage applications from candidates who have experience from both within and outside of the Higher Education sector where they can demonstrate the skills needed to succeed in this role.

This is a full time post (35 hours per week), and you will be offered an indefinite contract.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential Criteria

• A professional qualification or substantial work experience in university, public or other archives.
• Excellent IT skills, including administration of AtoM or other archival management systems and familiarity with web content management systems.
• Ability to lift boxes, climb ladders and push loaded trolleys.
• Knowledge and understanding of established archival standards in appraisal.
• Excellent oral and written communication skills, including the ability to present information to a range of different audiences.
• Up-to-date knowledge of data protection and copyright legislation.
• Ability to work effectively and proactively with own team, other teams and with our stakeholders to provide a high-quality service. Experience of supervising staff.
• Ability to work independently in a fast-changing environment and to meet challenging deadlines.
• Experience in positively and proactively resolving a range of problems.
• Commitment to equity, equality, diversity and inclusivity in your own learning and ways of working.
  
  

Desirable criteria

• Educated to degree level and/or professionally accredited archives qualification.
• Understanding of the current and future challenges facing academic libraries and archives in research-intensive universities.
• Experience of coordinating projects and/or service improvements.
  
  

Downloading a Copy Of Our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

Please submit a supporting statement when applying for this vacancy, clearly setting out how you meet the essential criteria, as this is how we shortlist applications. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

Interviews are due to be held on 08 July 2025.

Grade and Salary: £38,482 - £43,249 per annum, including London Weighting Allowance

Job ID: 116846

Close Date: 22-Jun-2025

Contact Person: Kate O'Brien (Archives Collections Manager)

Contact Details: kate.o’[e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Higher Education

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