Archive & Records Administrator

Iron Mountain; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

Iron Mountain is looking for dedicated individuals to provide professional archiving services. The role involves ensuring compliance with public records, managing document storage, and supporting quality management systems. Join a supportive culture focused on growth and skill development.

Qualifications

• Experience with ISO 27001 and GDPR compliance.
• Knowledge of public records requirements.

Responsibilities

• Maintain compliance with Information Security policies.
• Perform high-speed scanning and manage document storage.
• Support ISO9001:2015 and Nucleus Quality Management System.

Skills

Information Security

Data Management

Health and Safety Awareness

Tools

Archive Management System

Job description

At Iron Mountain, we understand that well-executed work creates a positive impact for our customers, employees, and the planet. We seek intelligent, dedicated individuals to join our team. Whether starting your career or seeking a change, discover how you can enhance your work with us.

We offer expert, sustainable solutions in records and information management, digital transformation, data centers, asset lifecycle management, and fine art storage and logistics. Our global partnership with 225,000 customers helps preserve artifacts, optimize inventory, and protect data privacy through innovative, socially responsible methods.

Interested in contributing to our growth story while developing your skills in a supportive culture? Let's begin the conversation.

Objective of Role

• Provide professional archiving services related to records and images within Nucleus, ensuring compliance with public records requirements for all stakeholders.
• Support the achievement of objectives in Restore Digital Quality, Occupational Health & Safety, Information Security, and Environmental Management.

Key Role Responsibilities

• Maintain high safety and security awareness at all times.
• Ensure compliance with Information Security policies, including Nucleus and NDA guidelines.
• Perform high-speed, large-format, microfilm, microfiche, film, and book scanning.
• Handle information requests and retrievals, liaising with NDA, stakeholders, and the public via email, phone, or letter.
• Manage document and file storage records, accession new collections, and oversee document destruction and shredding processes.
• Input data into the Archive Management System and operate essential equipment responsibly.
• Support ISO9001:2015 and Nucleus Quality Management System requirements, including understanding ISO 27001 and GDPR compliance.
• Adhere to Health and Safety policies and legislation.

Additional Responsibilities

• Oversee bulk scanning, image and film requests, and digitization projects.
• Archive photographs, negatives, and films; create media formats for social media or internet use.
• Administer document reviews, legal compliance, and discovery processes per relevant legislation and guidelines.
• Create and analyze spreadsheets, locate missing files, and compile team data and statistics.
• Generate barcode labels, manage controlled documents, and uphold security and legal responsibilities as Atomic Liaison Officer.