Apprenticeship Data and Compliance Manager

Hopwood Hall; England; On-site; GBP 52,000; Full time

Job summary

A UK training provider is seeking an Apprenticeship Data and Compliance Manager to oversee the compliance of apprenticeship documentation and manage related administrative processes. The role requires excellent communication and IT skills along with a Level 4 education standard. This position offers a salary of GBP 51,809 per year and requires commitment to ensuring that all apprenticeship standards and compliance requirements are met. Ideal candidates will have strong organizational abilities and experience in managing apprenticeship contracts.

Qualifications

• Educated to a Level 4 standard in a Business, Education or Management.
• Excellent IT skills with experience of using databases to manage contracts.
• Strong evidence of managing administration with high regard for detail.

Responsibilities

• Manage administrative arrangements for apprenticeship documentation.
• Oversee workflow relating to apprenticeship evidence pack.
• Conduct regular audits of systems ensuring core data compliance.

Skills

Excellent communication skills

Excellent IT skills

Exceptional interpersonal skills

Ability to manage employer and customer expectations

Strong ability to multi-task

Education

Level 4 standard in Business, Education, or Management

GCSE standard including English and maths

Tools

Microsoft Office

Educational IT software programmes

Job description

Overview

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Apprenticeship Data and Compliance Manager

Application Deadline: 17 October 2025

Department: Training @ Hopwood

Employment Type: Permanent - Full Time

Location: Middleton

Reporting To: Adam Williams

Compensation: GBP 51,809 / year

Description

Key Responsibilities

• The following list is intended to give an indication of the range of duties and responsibilities attached to the post; it does not attempt to specify all aspects of the role.
• Manage the administrative arrangements relating to apprenticeship documentation, ensuring compliance with processes, policies and regulations. To co-ordinate and priorities, the workload between the team members to ensure workload is appropriately distributed
• To manage the Recruitment & Compliance Officers and Administration Team to ensure all ESFA funding and audit requirements are met effectively and efficiently, working with both internal and external partners
• To oversee the workflow process relating to the collation and collection of the apprenticeship evidence pack, ensuring key milestones are adhered to.
• Ensure that relevant staff have up to date information on apprenticeship requirements. Support the Apprenticeship Managers ensuring compliance with all funding body requirements and OFSTED requirements for the quality delivery of apprenticeship programmes.
• Working closely with internal teams such as - MIS, Finance, Quality and the Business Team.
• Ensuring that employers are compliant with ESFA eligibility rules, assisting employers in the management of their Digital Apprenticeship Service account (DAS)
• Support the Director of Apprenticeships to ensure DAS errors and PDSAT reports are acted upon and rectified in a timely manner.
• Assist the Director of apprenticeships with the internal audit schedule and undertake any reasonable duties as directed by line manager.
• Carry out regular audits of EBS, Maytas and other key systems ensuring compliance of core apprenticeship data.
• Managing apprentice data to ensure accurate ILR submissions and preparing regular reports for senior managers.
• To ensure the compliance report is up to date and accurate for monthly Apprenticeship Operational Group meeting.
• Managing the administration team for the Adult Education Budget (AEB) to ensure compliance, processes and policies are met.
• To keep own knowledge up-to-date with current Apprenticeship funding rules
• To be an active member of the College Wider Management Group.
• Ensure continuous development and improvement of professional knowledge.
• Any other duties of a similar level of responsibility as may be required.

Skills, Knowledge and Expertise

Essential Criteria

• Educated to a Level 4 standard in a Business, Education or Management
• Educated to GCSE standard which must include English and maths

Desirable Criteria

• Business, Education or Management Qualifications

How Identified: Application/interview

Experience

• Excellent IT skills with experience of using data bases that assist in the managing and monitoring of apprenticeship contracts
• Maintaining high levels of internal verification standards.
• Knowledge and experience of managing aspects of the apprenticeship/learner journey from sign-up to claim status.
• Experience and knowledge of supervising staff.
• Strong ability to manage employer and customer expectations.
• Working with Apprenticeship and curriculum teams
• Strong evidence of managing administration with high regard for detail.
• Exceptional interpersonal skills
• Ability to multi-task to ensure deadlines are met, with the ability to work under pressure

Specialist Knowledge

• Essential criteria:
• Experience of auditing and checking documentation to meet compliance conditions.
• Excellent knowledge of funding rules within Apprenticeships
• Knowledge of educational IT software programmes used to manage Apprenticeship contracts.

How Identified: Application/Interview

Skills & Expertise

• Excellent communication skills both verbal and written
• Capable of representing the College in a professional manner with external agencies and stakeholders
• The ability to input and interpret data with a high level of accuracy
• The ability to negotiate with external customers to meet compliance requirements
• Excellent organisational and prioritising skills
• The ability to lead a team and also work as part of a team
• The ability to identify and take forward service improvements
• Knowledge of the principles of data protection
• Ability to use technology to generate information and improve efficiency

How Identified: Application/Interview

IT Skills

• Advanced user of Microsoft applications