Apprentice Space and Information Co-ordinator - Estates Department - 105653AP - Apprentice Grade 6

University of Birmingham; Birmingham; On-site; GBP 26,000 - 33,000; Full time

Job summary

Join a leading global university as an Apprentice Space and Data Co-ordinator, working within the Estate team to manage space-related data and contribute to effective space utilization. This full-time apprenticeship offers training and development opportunities, helping you build a rewarding career in data analysis and space management.

Benefits

40 days paid holiday per year

Paid day per year for volunteering

Occupational sick pay

Pension scheme

Subsidised day nurseries

Qualifications

• Eligible candidates must have GCSE English and Maths at grade 4 or above.
• Two A Levels or equivalent qualifications including Maths or ICT.
• Skills in Power BI and Autodesk Revit are highly desirable.

Responsibilities

• Support the development of strategies to optimize University space usage.
• Assist with data collection and analysis for the Estate Strategy.
• Maintain the accuracy of space records and BIM models.

Skills

Logical thinking

Creative thinking

Analytical skills

Problem-solving skills

Communication

Education

GCSE English and Maths at grade 4 or C or above

2x A Levels including Maths, Economics or ICT

BTEC Extended Diploma in IT (180 credits)

Tools

Power BI

Autodesk Revit

Space Management Systems

Job description

Position Details:

Space and Digital Estate Team, Estates

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary£26,037 per annum rising to £32,546 after 12 months service.

Apprentice Grade 6

Full Time / Fixed Term for19 Months

Apprenticeship Standard:Data Analyst – Level 4

Training Provider: QA

Closing date: 20 July 2025 - please upload a CV with your application.

Interview date: 4 August 2025

Eligibility: The training delivered in apprenticeships is funded through the apprenticeship levy which is subject toDepartment for Education funding rulesfor apprenticeships. When reviewing applications the University and the training provider will be checking candidates meet thiseligibility criteria. Further information is available on ourwebpage.

You have normally been a resident in the UK for the last 3 years. For exemptions please refer to the government funding rules for apprenticeships.

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, andweare equally proud to be recognised as a leading global university.We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full potential.With almost 5,000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai, there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are,and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and, depending on the role, we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible working.In addition, you will receive a generous package of benefits including 40 dayspaid holidaya year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.On campus we have a state-of-the-art sports centre with pool, shops,places to eat and drink,our own art gallery, museum and botanical gardens.

Find out more about thebenefits of working for the Universityof Birmingham

Apprenticeship context

Within Estates, we are looking to further strengthen our team across a range of roles and teams. We are looking to recruit people whose achievements and skills will contribute to our success and who share our values of collaboration, respect, inclusion, sustainability and professionalism. We welcome diversity and are committed to ensuring everyone is part of an enjoyable and rewarding culture in which they can do their best work.

As a team, we aim to deliver a world class university experience for the benefit of all students, staff, academics and visitors. We are proud of the role we play in the success of the University, the enjoyment that students, staff and academics get during their time here and ensuring that visitors leave us with the best possible impression of the University.

We operate up to 24 hours a day, 7 days a week, all through the year in order to keep the University running efficiently and effectively, and in recent years have managed to sustain a safe and compliant campus during lockdown and an intensive period of campus re-opening and challenging large scale international events.

The University of Birmingham Estates is responsible for both the master planning and stewardship of our extensive estate. Our team is made up of over 180 dedicated members of staff, including 10 apprentices studying Mechanical or Electrical qualifications over a 4-year scheme; all striving to deliver a world class university experience for the benefit of all students, staff, academics and visitors. After our staff, our physical estate is the largest single enabler for our world-class teaching, research and providing a fantastic student experience.

Our estate is large and varied covering 672 acres, with over 300 buildings of different ages, complexities, physical condition and use, ranging from grade 1 and 2 listed properties to brand new state of the art learning and research spaces. It consists of two main campus sites (Edgbaston & Selly Oak) along with properties in Stratford upon Avon, Ansty (near Coventry), Coniston (in Cumbria), Ironbridge and Dubai. The total gross internal area of the estate is 538,000 m2. 74% of the non-residential estate is in building condition A and B and we typically spend circa £9M on energy and water each year.

Apprenticeship summary

The Apprentice Space and Data Co-ordinator will work within the Space and Digital Estate team managing a broad range of space and data related queries and monitor and analyse space data to support space strategy and improve space utilisation.

The Space and Data Co-ordinator will support the Space Management Strategy, and the continuing development of the Estates Space database for accurate Space related analysis and reporting.

The Space and Digital Estate Team are directly responsible for the delivery and management of a number of functions. This includes

• Building Information Modelling and Digital Twin processes and models, through capital delivery and maintenance of the models;
• Ownership of Document and Information Management processes for delivery on Capital and refurbishment projects;
• Space and Property Management, for space data management and space utilisation across the university.

The apprentice will contribute with the wider team to support the delivery of the Estate Strategy through developing the space database and analytics. Working under the direction of the Digital Information and Data Analytics Manager, the apprentice will assist in ensuring University space data is accurate and BIM models are fit for purpose. The apprentice will learn to develop space planning materials through BIM to assist with the delivery of Space Management changes.

The apprentice will assist with developing new ways of working, informing strategy through data analysis and champion best practice through technology and systems innovation. They will assist the team with on-site visits, surveys, other data collection methods and will be responsible for creating drawn and management information and reports from University data using a range of software and systems.

During this apprenticeship you will learn the following duties:

Support the development and implementation of strategies and plans to optimise the use of University space.

Assist BIM Technicians with maintaining the accuracy and coverage of the University’s space records and BIM Models.

Designing layouts using space planning BIM methods.

Use Space Management systems to monitor and report on the efficiency of the estate against agreed Estates’ objectives and targets.

Undertake a variety of administration duties to support the team in the area of Space and data analysis.

Identify, collect and migrate space data to/from a range of internal and external systems

Manipulate and link different data sets to inform space management activities and benchmarking

Interpret and apply the Estates data and information security standards, policies and procedures to data management activities

Perform space database queries across multiple tables to extract data for analysis

Perform routine statistical analysis for estates reporting and ad-hoc queries for space management activities

Use a range of analytical techniques such as data mining, time series forecasting and modelling techniques to identify and predict trends and patterns in space data

Assist production of performance dashboards and reports

Assist with data quality checking and cleansing

Apply the tools and techniques for data analysis, data visualisation and presentation including Power BI

Promotes equality and values diversity, acting as a role model and fostering an inclusive working culture.

Supports the University’s sustainability agenda through resource efficient working.

Any other duties commensurate with the grade.

This apprenticeship would suit:

• Someone looking to develop a career in data, data analysis and space management.
• The role will require someone who can organise their own time and complete the tasks required of them.
• We are looking for someone who is keen to learn and enjoys providing excellent customer service.

Required Knowledge, Skills, Qualifications, Experience

• GCSE English and Maths at grade 4 or C or above
• 2x A Levels (1 including Maths, Economics or ICT) or an International Baccalaureate at Level 3 in ICT or a Level 3 apprenticeship in a similar subject or a BTEC Extended Diploma in IT (180 credits)
• Logical and creative thinking skills
• Analytical and problem-solving skills
• Ability to work independently and to take responsibility
• Can use own initiative
• A thorough and organised approach
• Ability to work with a range of internal and external stakeholders
• Ability to communicate effectively in a variety of situations
• Maintain productive, professional and secure working environment
• Skilled Autodesk Revit User
• PowerBI experience and experience of data analysis tools
• Knowledge of the protected characteristics of the Equality Act 2010, and how to actively ensure in day to day activity in own area that those with protected characteristics are treated equally and fairly.

Desirable:

• Experience of using space management systems or CAFM (Computer Aided Facilities Management) systems (Planon being the University CAFM)

Career Pathway

On completion of this apprenticeship, you may be able to progress into the following role:

Space and Data Co-ordinator

For enquiries please email:[e-mail]

View our staff values and behaviourshere

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy.You can find out more about our work to create a fairer university for everyoneon our website .