Apprentice Recruitment Administrator

Getting In Limited; Nottingham; On-site; GBP 12,000 - 18,000; Full time

Job summary

A leading recruitment agency is seeking an Apprentice Recruitment Administrator for their Nottingham office. This apprenticeship includes comprehensive training provided by EMA Training, equipping you with the skills needed for a rewarding career in recruitment. Responsibilities include sourcing candidates, conducting interviews, and administrative tasks. The successful candidate will gain valuable insights into business processes while receiving support throughout the program.

Qualifications

• Skills in communication, organization, and IT are required.

Responsibilities

• Conduct effective screening calls with candidates.
• Utilise external job boards to search for desired skillsets.
• Maintain candidate records and ensure compliance.

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Customer care skills

Problem solving skills

Administrative skills

Analytical skills

Logical

Initiative

Non judgmental

Patience

Job description

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Apply to: Apprentice Recruitment Administrator

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Apprentice Recruitment Administrator

Apprentice Recruitment Administrator

, Apply From: 18/06/2025

Learning Provider

Delivered by EMA TRAINING LIMITED

Employer

Express Recruitment

Vacancy Description

SOURCING, PROFILING & QUALIFYING CANDIDATES

• Answer phone, handle call or signpost as appropriate
• Pre-screen speculative candidate calls from candidates
• Conduct effective screening calls with candidates
• Conduct face-to-face and video Registration Interviews with candidates to profile and qualify
• Hold self-accountable to establish candidate suitability
• Utilise external job boards and LinkedIn to ‘Search’ for desired skillsets
• Conduct regular candidate update calls to maintain and develop talent pool – requalify candidates to broaden matching potential
• Write and compile weekly advertisements, monitor effectiveness with Manager
• Handle candidate interview feedback in absence of Recruitment Consultant

LEAD GENERATION

• Utilise Registration Interviews and adverts response calls to monitor competitor activity and gather leads in line with target
• Ascertain leads cross-divisionally – e.g. candidates who have worked through competitors
• Gather market insight from candidates (organisations opening offices/expanding, organisations moving to the area, redundancies)
• Pass all unactioned leads to Business Development if outstanding/require action
• Keep LinkedIn profile up to date and in line with company brand to represent the business/attract candidates and prospects

RECRUITMENT ADMINISTRATION

• Allocate candidate registration numbers in line with Employment Agency regs
• Part-complete registration cards for video interviews
• Work on candidate CVs using registration card
• Format candidate’s own CVs to company standard
• Send Terms of Business with read receipts
• Type Negotiated Fee letters
• File / Retrieve registration cards
• Assist with any other ad hoc duties requested by Management Team (to include relief cover during periods of annual leave)

DATABASE MAINTENANCE

• Type / Update Red Book request sheets when a company is added to CRM
• Add candidates, client and contacts to CRM
• Add jobs to CRM when requested by Recruitment Consultant
• Update / amend CRM records as per consultant’s requests
• Upload candidate documents to the system
• Record Terms of Business information and track receipt
• Annual clearing of manual records

COMPLIANCE

• Save candidate Right to Work documents
• Send GDPR links to candidates
• Check system for completed GDPR consent for every active candidate
• Send/chase candidate references
• Support with compliance audits (internal and external)
• Ensure candidate compliance documents are filed correctly

STANDARDS:

• Answer all telephone calls within 3 rings or less
• Ensure every client is dealt with on the first call by Recruitment Consultant or Manager
• Support Divisions to achieve 1 hour turnaround on all vacancies
• Ensure all job administration is typed to company standard
• Keep manual and computerised records up to date daily
• Maintain a professional office image at all times
• Be willing to cover for colleagues as required by Management Team
• Monitor email inbox at all times, respond accordingly or forward all emails to Recruitment Consultant or Manager
• To record daily/weekly targets and performance of section (figures)

Key Details

Vacancy Title

Apprentice Recruitment Administrator

Employer Description

Express Recruitment was established in October 1987 by our Managing Director, Lesley Beauchamp. We have witnessed enormous growth over the past 40 years, now being the preferred recruitment partner for many companies across Nottingham, Derby, Leicester, and the wider Midlands region, including the region’s most reputable organisations. Our services span core divisions, providing both permanent and temporary recruitment solutions through our expert teams of specialist consultants.

Vacancy Location

ELDON CHAMBERS WHEELER GATE NG1 2NS

Wage Frequency

Custom

Number of Vacancies

1

Vacancy Reference Number

1000326091

Key Dates

Apply From

18/06/2025

Closing Date For Applications

2025-07-04 23:59:59

Interview Begin From

Possible Start Date

2025-07-14 00:00:00

Training

Training to be Provided

• Training will be provided by EMA Training to cover the content required to gain your Business Administration Level 3 qualification which will help start your career and give you an insight into the businesses processes and procedures
• Our training will be provided through a mix of in person and online sessions with your allocated trainer who will be available for support throughout the entirety of the programme
• You will also receive 20% off-the-job training during this apprenticeship which is included in your weekly working hours

Learning Provider

EMA TRAINING LIMITED

Skills Required

Communication skillsIT skillsAttention to detailOrganisation skillsCustomer care skillsProblem solving skillsAdministrative skillsNumber skillsAnalytical skillsLogicalInitiativeNon judgementalPatience

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