Apprentice Receptionist and Administration Assistant - University of Oxford BioEscalator

Getting In Limited; Oxford; On-site; GBP 20,000 - 24,000; Full time

Job summary

Join a dynamic team as an Apprentice Receptionist and Administration Assistant at a prestigious institution. This role offers a unique opportunity to gain hands-on experience while managing reception duties and supporting administrative functions. You'll be welcomed into a collaborative environment where learning and growth are prioritized. With a focus on developing essential skills such as communication, organization, and customer care, this apprenticeship will set you on a path to success. If you're eager to learn and contribute to a supportive team, this is the perfect opportunity for you!

Qualifications

• No previous experience required, just a proactive attitude and willingness to learn.
• Training includes Functional Skills in English and maths if needed.

Responsibilities

• Manage reception and provide a professional welcome to all visitors.
• Support financial administration and assist with event preparation.

Skills

Communication skills

Attention to detail

Organisation skills

Customer care skills

Team working

Initiative

MS Excel

Outlook

Word

Proactive 'can-do' approach

Education

Level 3 Business Administrator apprenticeship standard

Level 2 Functional Skills in English and maths

Job description

Apprentice Receptionist and Administration Assistant - University of Oxford BioEscalator

Apply From: 21/11/2024

Learning Provider

Delivered by ABINGDON AND WITNEY COLLEGE

Employer

University of Oxford

Vacancy Description

About the Role:

As an Apprentice Receptionist and Administration Assistant, you will be a key member of the BioEscalator team, managing reception and supporting the team’s administrative functions. You will gain hands-on experience in tasks such as handling enquiries, supporting financial processes and events, and assisting with day-to-day operations. We seek motivated individuals with a passion for learning and a commitment to supporting others. Previous experience is not required - just a proactive and can-do attitude and a willingness to learn and take on new challenges.

What You Will Do:

• Provide a professional welcome to all visitors and manage the day-to-day running of the reception.
• Organise room bookings, parking, manage access rights and coordinate diary activities.
• Support financial administration, including processing orders and maintaining office supplies.
• Assist with event preparation and provide support on the day to ensure smooth delivery.
• Help maintain up-to-date databases and general office organisation.

Please note that there is a more detailed Job Description on the University of Oxford jobs and vacancies page - vacancy reference 176480.

Key Details

Vacancy Title

Apprentice Receptionist and Administration Assistant - University of Oxford BioEscalator

Employer Description

We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Vacancy Location

BioEscalator Medical Sciences Divisional Office. Oxford OX3 7FZ

Wage Frequency

Custom

Number of Vacancies

1

Vacancy Reference Number

1000287396

Key Dates

Apply From

21/11/2024

Closing Date For Applications

2025-01-06 23:59:59

Interview Begin From

To be determined

Possible Start Date

2025-02-24

Training

Training to be Provided

Duration:

• 15 months practical training period, plus 3 months for End Point Assessment

Delivery model:

• Work-based training with your employer
• 10 days Business Professionals training at college
• Approximately 12 on-site assessment visits per year
• Level 2 Functional Skills in maths and English (7 days at college for each, if required)
• Off the job training will count for at least 6 hours per week of an apprentice’s time at work

Qualifications included:

• Level 2 Functional Skills in English and maths (if required)
• Level 3 Business Administrator apprenticeship standard

End Point Assessment:

• Knowledge test
• Portfolio based interview
• Project/improvement presentation

Learning Provider

ABINGDON AND WITNEY COLLEGE

Skills Required

Communication skills, Attention to detail, Organisation skills, Customer care skills, Team working, Initiative, MS Excel, Outlook and Word, Proactive 'can-do' approach, Willing to learn new skills.