Apprentice Human Resources / HR Assistant - University of Oxford - various departments and locations

Getting In Limited; Oxford; On-site; GBP 20,000 - 30,000; Full time

Job summary

An exciting opportunity awaits as an Apprentice Human Resources Assistant at a prestigious institution. You will gain valuable experience while working in various departments, learning the HR lifecycle, and supporting your team with essential functions such as payroll, employee relations, and recruitment. This role offers a supportive environment where you can develop your skills and earn a Level 3 CIPD qualification. Join a diverse community that values every individual's contribution and take the first step towards a rewarding career in HR.

Qualifications

• Gain a L3 CIPD qualification while supporting HR functions.
• Learn to manage personnel files and assist with recruitment processes.

Responsibilities

• Act as first point of contact for HR enquiries via various channels.
• Maintain confidential personnel files and assist with data entry.

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Customer care skills

Team working

Initiative

MS Excel

Outlook

Word

Discretion / confidentiality

Education

CIPD Level 3 Foundation Certificate in People Practice

Level 3 HR Support Apprenticeship

Tools

PeopleXD

MS Excel

MS Outlook

MS Word

Job description

Apprentice Human Resources / HR Assistant - University of Oxford - various departments and locations

Apply From: 11/02/2025

Learning Provider

Delivered by ABINGDON AND WITNEY COLLEGE

Employer

University of Oxford

Vacancy Description

You will work as an Apprentice Human Resources Assistant in one of our busy departments and as part of your apprenticeship you will gain a L3 CIPD qualification.

As well as gaining full knowledge of the HR lifecycle, you will work to support your team with induction and payroll, reward and recognition, employee relations, and engagement. You will regularly interact with all members of your given department or division and will learn to provide advice on university procedures and policies covering a range of issues such as employee welfare, maternity/paternity and absence management.

Below is a list of some of the tasks you may be asked to complete, however, please note specific responsibilities will vary depending on the department or division in which the role is based:

• Act as first point of contact for enquiries from employees, line managers and the general public by telephone, email and face to face
• Learn how to use the University’s HR system, PeopleXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets
• Accurately maintain all confidential electronic and paper-based personnel files
• With support, prepare a wide range of written communications including; contracts, letters and wider communications. This could include drafting and updating information on the HR pages of the website, and helping to prepare training material
• Edit job advertisements and job descriptions to ensure that they comply with University guidance and best practice
• Learn about recruitment processes, assisting with the administration of recruitment exercises which will include; placing advertisements, generating letters to applicants and preparing short listing packs
• Assist with maintaining personnel files, ensuring accurate records are kept, that they are complete and up-to-date
• Develop skills and understanding that contribute to the development and continuous improvement of HR activities
• Assist with the delivery of projects across the HR team; working with different team members on a varied array of projects, liaising with colleagues across the department to gather information and support successful delivery
• Book meeting rooms and make administrative arrangements in support of HR team activities
• Learn to distribute agenda, papers and minutes
• Learn how to manage the recording and tracking of sickness absence and annual leave
• Gather information for visa applications where necessary

Whichever department you choose to be considered for (on successful completion of our initial screening process) you will find that you are supported and inspired to succeed within your role.

Please note that departments are in a variety of locations across the centre of Oxford and Headington.

Key Details

Vacancy Title

Apprentice Human Resources / HR Assistant - University of Oxford - various departments and locations

Employer Description

We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Vacancy Location

University Offices Wellington Square Oxfordshire OX1 2JD

Wage Frequency

Custom

Number of Vacancies

6

Vacancy Reference Number

1000301849

Key Dates

Apply From

11/02/2025

Closing Date For Applications

2025-05-12 23:59:59

Interview Begin From

Possible Start Date

2025-09-01 00:00:00

Training

Training to be Provided

Duration:

• 13 months practical training period, plus 6 months for End Point Assessment

Delivery model:

• Work-based training with your employer
• Day release during term time (approximately 1 day a week for 1 year)
• Level 2 Functional Skills in maths and English (7 days at college for each, if required)
• Off the job training will count for at least 6 hours a week of an apprentice’s time at work

Qualifications included:

• CIPD Level 3 Foundation Certificate in People Practice
• Level 3 HR Support Apprenticeship

End Point Assessment:

• Consultative project
• Professional discussion

Learning Provider

ABINGDON AND WITNEY COLLEGE

Skills Required

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Team working, Initiative, MS Excel, Outlook and Word, Discretion / confidentiality