Apprentice Administration Assistant – College of Medical and Dental Sciences – 104082 – Apprent[...]

TN United Kingdom; United Kingdom; On-site; GBP 19,000 - 25,000; Full time

Job summary

An established industry player is seeking an Apprentice Administration Assistant to join their College of Medical and Dental Sciences. This exciting role offers the chance to provide essential administrative support while learning valuable skills in a vibrant academic environment. The successful candidate will engage in various tasks, from managing social media channels to organizing events, all while being part of a supportive team. With a commitment to diversity and inclusion, this opportunity promises personal and professional growth in a dynamic workplace. If you're passionate about healthcare and administration, this apprenticeship is a fantastic start to your career.

Benefits

40 days paid holiday

Paid volunteering day

Occupational sick pay

Pension scheme

Subsidised day nurseries

Qualifications

• Good standard of literacy and numeracy is essential.
• Demonstrable interest in pursuing an administrative career.

Responsibilities

• Provide first point of contact for queries and ensure accurate record keeping.
• Organize meetings and manage diaries for the team.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Attention to Detail

Customer Focus

Education

GCSE Maths and English Grade 4 or above

Tools

SharePoint

Social Media Management

Job description

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Apprentice Administration Assistant – College of Medical and Dental Sciences – 104082 – Apprentice Grade 3, united kingdom

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Client:

University of Birmingham

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

ff3e980adb85

Job Views:

4

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

College of Medical and Dental Sciences

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary£19,495per annum rising to £24,368after 12 months service.

Full time / Fixed Term for18 Months

Training Provider:HIT Training

Closing date: Sunday 7th July 2024 - please upload a CV with your application.

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, andweare equally proud to be recognised as a leading global university.We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full potential.With almost 5,000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai, there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are,and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and, depending on the role, we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible working.In addition, you will receive a generous package of benefits including 40 dayspaid holidaya year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.On campus we have a state-of-the-art sports centre with pool, shops,places to eat and drink,our own art gallery, museum and botanical gardens.

Find out more about the

Working within the Research Programmes and Infrastructure Team (RPI) which is part of the Research Office (RO) at the College of Medical and Dental Sciences (MDS). The RPI provide both administrative and project management support to a portfolio of health-related research projects and programmes of work across the University.

The apprentice will learn to provide administrative support across the Research Programmes and Infrastructure Team (RPI) teamworking to support the team’s tasks, but also learning to act on their own initiative for routine activities.The apprentice may also be given the opportunity to work in different areas of the department or wider University.

Main duties the apprentice will learn

• Provide the first point of contact for a broad range of queries, most of which are routine. You will need to resolve the majority of queries from your thorough knowledge of the department, processes and systems.
• Ensure that all record keeping is up to date and accurate.
• Carry out a range of administrative tasks, which will include using the Microsoft suite of programmes such as Word, Outlook, and Excel. This will include word processing a variety of documentation.
• You may be involved in organising the distribution of large quantities of information to appropriate audience, or in tasks within your immediate work area.
• Gathering and updating the content and information on various platforms, such as Websites and SharePoint sites.
• Designing posters and other marketing/promotional materials.
• Editing media such as videos from recorded talks from research presentations.
• Managing social media channels, such as Facebook, LinkedIn, Twitter (x), YouTube.
• Coordinate diaries of immediate team, booking and attending meetings and taking notes as required.
• Supporting events and other activities.
• Undertaking duties such as filing, photocopying, scanning etc.

Required Knowledge, Skills, Qualifications, Experience

• A good standard of literacy and numeracy
• GCSE Maths and English Grade 4 or above.
• An interest in research and healthcare
• A demonstrable interest in pursuing an administrative career
• A good understanding of or experience working in a similar environment or undertaking similar activities
• Able to use Microsoft packages
• Accuracy and attention to detail is essential
• Excellent team working and ability to work effectively with others
• Good communication skills, both written and verbal, are essential
• A customer focussed approach
• An ability to organise your own workload is required
• Ability to learn and understand how diversity considerations affect own area (.,dietary requirements/dress code).

For enquiries please email:

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy . You can find out more about our work to create a fairer university for everyone .